MIAMI YOUTH HOCKEY BOARD MEETING MINUTES

Thursday June 16, 2016

Board Members present:  Mike Norton, Beth Akers, Kristin Schwind, Greg Cox and

Michael Hallee, Justin Camuto

• Meeting began at 7:00PM

The following agenda items were discussed:

• Miami Youth Hockey Goals that were proposed by Kevin Ackley and Mike Norton were discussed that:

• Players have fun in a structured and disciplined environment.

• Players work hard and attempt to get better both on and off the ice.

• Players are good teammates to one and other. Treat each other with respect and work towards a common goal.

All board members present expressed agreement with these goals.
 

• Appointment of Officers took place as follows:

• President – Mike Norton

• Vice President – vacant, Mike Norton to follow up with search process for potential candidates for this position.

• Secretary – Mike Hallee

• SafeSport/Safety – Greg Cox

• Registrar/Webmaster – Kristen Schwind

• Treasurer – Beth Akers (Max Galaxy)

• Jr. Brotherhood Coordinator/Fundraising – vacant, Mike Norton to follow up with search process for potential candidates for this position.

The Jr. Brotherhood program was discussed and it was envisioned that approximately four players from the Miami Varsity Hockey team would be assigned to each Jr. Redhawks team to serve as mentors and visit the team during practice and/or games, etc. to assist in character building of players and help instill Miami Hockey brotherhood values to players.  Mike Norton will make a proposal to the Miami Athletic Department regarding this plan to ensure that the program is in compliance with all NCAA rules.
 

• Miami Youth Hockey website update – Kristen Schwind discussed that the old Butler County Website will be converted from butlercountyredhawks.com to the new miamiyouthhockey.com domain name.It was further suggested that more info regarding the Taylor Metcalf fund be put onto the website to aid in raising money for the fund.
   

• Taylor Metcalf Fund – it was discussed that the board would like to see this charity remain viable as it serves an important role in the hockey organization.It was discussed that giving to the fund would increase if the fund was a tax-exempt organization.A search of the IRS website by Mike Hallee revealed it is not listed as an exempt organization.Mike Norton plans to contact representatives of Taylor Metcalf fund to coordinate efforts.
   

• It was discussed that an Equipment Exchange fundraiser be held on the same day as the Miami Youth Kickoff celebration in order to raise money for the Metcalf Fund and that volunteers from the older hockey players be sought to assist.

   

• It was reminded that Jersey and pant shell sizing this Friday June 17, 2016.
  Summer Ice: June 17 – July 29, 2016 (7 sessions total for each age group)

  High School: June 16 – July 28, 2016 (Thursday nights)
   

• A Coaches Retreat date was discussed as possibly occurring Sunday August 14^th or Saturday August 13, 2016 depending on the day the Miami Youth Hockey Kickoff was held.

   

• The Miami Youth Hockey Kickoff Celebration occurring on either Sunday August 14^th or Saturday August 13, was discussed which is envisioned to be an all-day event at the Goggin with teams arriving in the morning and being assigned locker rooms to facilitate team bonding, coaches team info meeting and the following:

• Pass out hockey bags, game jerseys, hockey socks and pant shells to all players.

• Pizza Party

• Team practices (1 hour)

• Team Meetings: Player Code of Conduct signed

• Parents Meetings: Parent Code of Conduct signed

• Mike Norton to follow up with finding potential guest speaker for this event.

It was suggested by Kristen Schwind that the event occur on Saturday so as not to interfere with church services and that the coaches retreat be held the day after this event on Sunday.
 

It was reminded that there will be a USA Hockey Coaches Clinic: Saturday August 20, 2016 at Goggin Ice Center Level I, Level II and Level III Clinics and that an email was sent to all coaches.
 

• New Business: Greg Cox discussed ways to improve the Taylor Metcalf Tournament and it was discussed that the tournament should be defined as to what levels of players would be competing so that, once defined, it should be promoted to those specific levels to garner more team interest.It was suggested that be accomplished prior to September 2016 for maximum effect.It was further discussed that the tournament might have more teams participating if the date was moved up during the regular hockey season rather than being held late in the season.It was also suggested that more info about who Taylor Metcalf was and who the fund serves be better disseminated to better inform the hockey community as to why the fund is important.
   

• Next Board Meeting was not discussed

   

• The meeting adjourned at 8:54pm