The January meeting of the Butler County Youth Hockey Association was conducted on January 9, 2008, at the Goggin Ice Arena. The meeting was called to order at 6:30 PM; the Board Members present were Jim Bell, Dave Brabender, Judy Hannon Jim Moffett, Sarah Persinger, Greg Phillips and Shaunna Tafelski. Board Member absent was Kelly Marks. 

 

Treasurer’s Report: The account balance to date was $24,756.75 in the checking account. The Treasurer reported that the first semester ice bill had been paid ($18,888.00).   The Treasurer reported that the rebates from the Kroger fund-raising program had been received and either credited to the appropriated player accounts or accruing for the player.   

 

Equipment Manager’s Report: The Board discussed the BCYHA off-site storage locker and would cancel the unit after January 2008.  The Board also discussed the possibility of getting each individual team a locker at Goggin Ice Arena during the season; along with the common locker for BCYHA items (pucks, score sheets, etc.). The Board would investigate further. 

 

Coaching Coordinator’s Report: The Board discussed meeting with Barry Schutte to investigate whether a Miami University/Goggin employee would be interested in filling the vacant coaching coordinator’s position.  

GDYHL/MYHL Representative’s Report: Greg Phillips reported that the MYHL Year-end Tournament would be the weekend of March 8-9, 2008, at Northern Kentucky’s ice rink.

 

 

Old Business: 

 

Credit Card Payments - The Board continues to investigate the possibility of payment of ice fees with a credit card, no report at this time.

 

Delinquent Ice Fees - The Board discussed the outstanding 2007-2008 ice fees; Jim Bell said that following the December Board meeting he had sent a correspondence to all the Bantam A team, as both a parent and Board Member, relaying the team’s situation and the Board’s concerns. Judy Hannon stated that she had heard from all parties that were delinquent in their fees; other than one family and the fees had been paid. The family in question had not paid any 07-08 fees or made any correspondence to the Treasurer to rectify the situation. The Board decided that the Treasurer should send a letter/e-mail to the parents, stating that the player was ineligible until the fees are paid in full (both practice and games). The coach would be notified also.

 

Goggin Arena Rules – The Board discussed the issue of children/parents (non-players) sitting on the benches during practice, without helmets. The Board continued the discussion of a series of hand-outs emphasizing all the rules/regulations/policies; both for coaches, players, parents, spectators, etc. 

 

Taylor Metcalf Tournament – The Board commented that the Taylor Metcalf Tournament was scheduled; but the tournament format would change for the Easter Weekend dates. The tournament would run from Thursday – Saturday (local teams playing Thursday), for the Easter weekend; but the traditional Friday – Sunday, for the other weekend.   

 

 

2008-2009 Projections – The Board discussed the team projections for the 2008-2009 season (exact player counts were not available). The Board discussed having travel teams at the Bantam level (1994-1995), Pee Wee level (1996-1997) and Squirt level (1998, 1999 and 2000). The Board also discussed skate-ups from the Junior Redhawks program (Mite age players skating at Squirt level) or the possibility of the Junior Redhawks forming Mite and/or Squirt “all stars or select” tournament teams. The Board would discuss this further at the February meeting, once player counts are available.

 

2008-2009 Tryouts – The Board discussed holding tryouts in April; with a possible schedule of one weekend of pond hockey, then two weekends of tryouts. The Board would discuss further at the February meeting.

 

Miscellaneous – The Board discussed approaching Barry Schutte to investigate the possibility of getting a BCYHA bulletin board at Goggin (similar to the bulletin board that the Association had at the “old Goggin).

The meeting was adjourned at 7:35 PM.  The next meeting is scheduled for February 4, 2008, at 6:30 PM, Goggin Ice Arena.

 

The February meeting of the Butler County Youth Hockey Association was conducted on February 4, 2008, at the Goggin Ice Arena. The meeting was called to order at 6:30 PM; the Board Members present were Judy Hannon, Kelly Marks, Jim Moffett, Sarah Persinger and Greg Phillips. The Board Member absent Jim Bell, Dave Brabender and Shaunna Tafelski. 

 

Treasurer’s Report: The account balance to date was $21,075.95 in the checking account. The Treasurer reported that the rebates from the Kroger fund-raising program had been received and either credited to the appropriated player accounts or accruing for the player.   

 

Equipment Manager’s Report: It was reported that he BCYHA off-site storage locker unit had been cancelled on January 31, 2008. Items in the storage locker were either discarded and/or given to “needy hockey players”. The Board also discussed the possibility of getting each individual team a locker at Goggin Ice Arena during the season; along with the common locker for BCYHA items (pucks, score sheets, etc.). The Board would investigate further. 

 

Coaching Coordinator’s Report: The Board discussed meeting with Barry Schutte to investigate whether Dan Diakawa would be interested in filling the vacant coaching coordinator’s position.  

GDYHL/MYHL Representative’s Report: Greg Phillips reported that the MYHL Year-end Tournament would be the weekend of March 8-9, 2008, at Northern Kentucky’s ice rink.

 

 

Old Business: 

 

Credit Card Payments - The Board continues to investigate the possibility of payment of ice fees with a credit card, no report at this time.

 

Delinquent Ice Fees – It was reported that all delinquent ice fees for 2007-2008 had been collected.

 

 

2008-2009 Projections – The Board discussed the team projections for the 2008-2009 season, reviewing the potential numbers from the existing BCYHA skaters and the Jr. Redhawks program. The Board discussed having travel teams at the Bantam level (1994-1995), Pee Wee level (1996-1997) and Squirt level (1998, 1999 and 2000). The Board also discussed skate-ups from the Junior Redhawks program (Mite age players skating at Squirt level) or the possibility of the Junior Redhawks forming Mite and/or Squirt “all stars or select” tournament teams. The Board would discuss this further at the March meeting.

 

2008-2009 Tryouts – The Board discussed holding the evaluations/tryouts over the weekend of April 12-13, 2008, at Goggin Ice Arena. The evaluations/tryouts would be 9 AM – 12 PM on Saturday and 8:30 AM – 11:30 AM on Sunday. The evaluations/tryouts would be posted on the Buckeye website and the BCYHA web site.

 

2008-2009 Coaching Applications – The Board discussed the coaching applications received for the 2008-2009 season; six applicants had applied for Pee Wee, one applicant had applied for Bantam, and no applications had been received for Squirt. The Board would continue discuss this matter further at the March Meeting.

 

2008-2009 Board Vacancies – The Board discussed the five upcoming Board vacancies and Board elections for next season. The current Board terms are as follows, terms expiring April 30, 2008: Brabender, Hannon, Phillips and 2 vacant seats; terms that expire on April 30, 2009: Bell, Marks, Moffet, Persinger and Tafelski. The five seats to be filled this spring, would serve through April 30, 2011.   Brabender, Hannon and Phillips are not term-limited; so they may be re-elected to the Board. 

 

The Board discussed that the ballots be sent to the membership and returned to the 5 existing Board members for a neutral vote counting. The Board discussed using the web site’s e-mail for the vote return .

 

2008-2009 Membership Documents/Brochures/Informational Packets – The Board discussed a variety of promotional/informational materials for the upcoming season. The Board would approach Miami University to distribute evaluations/tryouts information at the Jr. Redhawks Program. The Board also discussed preparing packets of information for new families to hockey, season welcoming packets to all players/families, Team Managers packets, Coaches packets and Board informational packets (succession management for the Board.

The meeting was adjourned at 7:35 PM.  The next meeting is scheduled for March 12, 2008, at 6:30 PM, Goggin Ice Arena.

The March meeting of the Butler County Youth Hockey Association was conducted on March 12, 2008, at the Goggin Ice Arena. The meeting was called to order at 6:30 PM; the Board Members present were Jim Bell, Dave Brabender, Judy Hannon, Kelly Marks, Jim Moffett, Sarah Persinger and Greg Phillips. Board Member Shaunna Tafelski was absent. Also present were Kevin Ackley, Miami University; Jeff Day, Squirt A Coach; and Tom Clayton.   

 

Treasurer’s Report: The account balance to date was $20,474.30 in the checking account. The Treasurer reported that she had paid the MYHL Year-end Tournament fees for the Pee Wee B team and that the majority of the delinquent accounts had been settled. 

 

Equipment Manager’s Report: It was reported that Miami University had requested that the items in the BCYHA locker at Goggin Ice Arena be removed following the completion of the Taylor Metcalf Tournament; since the arena staff had maintenance plans for that locker room.

 

Coaching Coordinator’s Report: Jim Moffett reported that he had spoken to Dan Diakawa, Miami University, regarding the vacant coaching coordinator’s position. It would be necessary to send a formal request to Barry Schutte, requesting this proposal.    

GDYHL/MYHL Representative’s Report: Greg Phillips reported that the MYHL Year-end Tournament was conducted over the weekend of March 8-9, 2008, at Northern Kentucky’s ice rink.

 

 

Old Business: 

 

2008-2009 Tryouts – The Board discussed holding the evaluations/tryouts over the weekend of April 12-13, 2008, at Goggin Ice Arena. The evaluations/tryouts would be 9 AM – 12 PM on Saturday and 8:30 AM – 11:30 AM on Sunday. The evaluations/tryouts would be posted on the Buckeye website and the BCYHA web site. It was discussed approaching Miami University for Goggin staff to assist the evaluations/try-outs as on-ice officials/evaluators and provide an independent evaluation of all the players. Coaches would not be on the ice. Jim Moffett would formally approach Miami University with this request.  

 

2008-2009 Coaching Applications – The Board discussed the coaching applications received for the 2008-2009 season; six applicants had applied for Pee Wee, one applicant had applied for Bantam, and no applications had been received for Squirt. The Board would interview the coaching applicants at the April 2, 2008 Board meeting. The Board would forward a series of potential questions to the candidates prior to the interviews. Jeff Day, Tom Clayton and Kevin Ackley shared their opinions of coaching questions and potential parent questions to a coach. 

 

2008-2009 Board Vacancies – The Board discussed the five upcoming Board vacancies and Board elections for next season. The current Board terms are as follows, terms expiring April 30, 2008: Brabender, Hannon, Phillips and 2 vacant seats; terms that expire on April 30, 2009: Bell, Marks, Moffett, Persinger and Tafelski. The five seats to be filled this spring, would serve through April 30, 2011.   Brabender, Hannon and Phillips are not term-limited; so they may be re-elected to the Board. The registrar would send a notice to all BCYHA families regarding nominees for the Board elections; then follow-up with the Board Election Ballot (electronic). 

 

The Board discussed that the ballots be sent to the membership and returned to the 5 existing Board members for a neutral vote counting. The Board discussed using the web site’s e-mail for the vote return ( ).

 

2008-2009 Membership Documents/Brochures/Informational Packets – The Board continued the discussion on a variety of promotional/informational materials for the upcoming season; along with an updating of the Board rules/regulations. The Board would approach Miami University to distribute evaluations/tryouts information at the Jr. Redhawks Program. The Board also discussed preparing packets of information for new families to hockey, season welcoming packets to all players/families, Team Managers packets, Coaches packets and Board informational packets (succession management for the Board). 

 

New Business:   None

 

The meeting was adjourned at 8:15 PM. The next meeting is scheduled for April 2, 2008, at 6:30 PM, Goggin Ice Arena.

The April meeting of the Butler County Youth Hockey Association was conducted on April 2, 2008, at the Goggin Ice Arena. The meeting was called to order at 6:30 PM; the Board Members present were Jim Bell, Dave Brabender, Judy Hannon, Jim Moffett, Sarah Persinger and Greg Phillips. Board Members Kelly Marks and Shaunna Tafelski were absent. Also present was Dan Diawaka, Miami University.     

 

 

Dan Diawaka excused himself from the meeting.   

Treasurer’s Report: The account balance to date was $20,316.05 in the checking account. The Treasurer reported that there was only one delinquent account and that family would be notified that the account must be settled prior to evaluations/try-outs. 

 

The Treasurer reported that the Summer Pond Hockey ice schedule/invoice ($1,080.00) had been received and the dates were June 13^th, June 20^th and June 27^th (Friday evenings, 7-9 PM). The Board decided to schedule Mites/Squirts from 7-8 PM and Pee Wee/Bantams from 8-9 PM. The Board felt it was necessary to have a Board representative or Coach on the bench during the sessions and also take advantage of the arena clock to facilitate player changes on the ice.  The cost would be $10.00 per session and goalies would skate free. The Board discussed to have a ticket/sticker system to insure that all players pay, prior to getting on the ice.  

 

Equipment Manager’s Report: The BCYHA locker at Goggin Ice Arena has been cleaned out to allow the arena staff to perform year-end maintenance on that locker room.

 

Coaching Coordinator’s Report: Jim Moffett reported that he had not received a response from Miami University regarding assistance in filling the vacant coaching coordinator position.    

GDYHL/MYHL Representative’s Report: No report.

 

BTHL Representative’s Report:  Try-outs/Evaluations dates are posted on the BTHL web site. 

 

Old Business: 

2008-2009 Tryouts – The Board discussed the up-coming evaluations/tryouts of April 12^th -13^th at Goggin Ice Arena. The evaluations/tryouts are scheduled to be 9 AM – 12 PM on Saturday and 8:30 AM – 11:30 AM on Sunday. The Board discussed the outline of drills, the use of Goggin staff at the evaluations/tryouts, and potential contingency plans if Goggin staff were unavailable. Jim Moffett approached Miami University with the staff request but has yet to receive a response.

 

The Board decided to send another e-mail notice regarding try-outs/evaluations expressing the need for all potential players to attend try-outs/evaluations, regardless of their desire to play on a travel A team, since the Board needs to have an idea of number of other players wishing to participate at all levels; along with ice scheduling for the up-coming season. Failure to come to try-outs/evaluation may result in not having a team at a particular level. 

 

2008-2009 Coaching Interviews – The Board discussed this evening’s coaches’ interviews

 

2008-2009 Board Vacancies – The Registrar reported that she would send a notice to all BCYHA families regarding nominees for the Board elections; then follow-up with the Board Election Ballot (electronic). 

 

The Board discussed that the ballots be sent to the membership and returned to the 5 existing Board members for a neutral vote counting. The Board discussed using the web site’s e-mail for the vote return ( ).

 

New Business:  

 

2008-2009 Coaches Interviews – The Board conducted coaches’ interviews for the Pee Wee A coaching position (four candidates), Jeff Day, Bryan Humfleet and Dave Smith. Coaching candidate Bob Blair was unable to attend an interview. Following the interviews the Board decided to select Bryan Humfleet as the Pee Wee A head coach. 

 

The Bantam A coaching duties would be split between Jim Bell and Dave Sens and the Board is still soliciting for a Squirt coach. Coaches for the second teams at all age levels would be solicited following try-outs/evaluations.

The meeting was adjourned at 10:15 PM. The next meeting is scheduled for May 14, 2008, at 6:30 PM, Goggin Ice Arena.
 

The May meeting of the Butler County Youth Hockey Association was conducted on May 15, 2008, at the BREC Community Room. The meeting was called to order at 6:30 PM; the Board Members present were Jim Bell, Dave Brabender, Judy Hannon, Kelly Marks, Jim Moffett, Sarah Persinger, Greg Phillips, Dave Smith, Ron Spaulding and Shaunna Tafelski. Also present were Fred Deer and Bryan Humfleet.     

 

Treasurer’s Report: The account balance to date was $22,505.65 in the checking account. The Treasurer reported that the second half ice bill had not been received to date. The Treasurer also reported that there was only one delinquent account, less than $20.00.

 

The Treasurer reported that the Summer Pond Hockey ice schedule/invoice ($1,080.00) had been received and the dates were June 13^th, June 20^th and June 27^th (Friday evenings, 7-9 PM). The Board decided to schedule Mites/Squirts from 7-8 PM and Pee Wee/Bantams from 8-9 PM. The Board felt it was necessary to have a Board representative or Coach on the bench during the sessions and also take advantage of the arena clock to facilitate player changes on the ice.  The cost would be $10.00 per session and goalies would skate free. The Board discussed to have a ticket/sticker system to insure that all players play, prior to getting on the ice.  

 

Equipment Manager’s Report: The Treasurer reported that the BCYHA locker at Goggin Ice Arena has been cleaned out to allow the arena staff to perform year-end maintenance on that locker room.  The Association has been assigned locker #18 for the 2008-2009 season; practice pucks, pennies and additional game sheets have been placed in the locker. 

 

The Board discussed providing marker boards, whistles and game pucks to all the coaches; along with new water bottles for each team. It was moved and seconded to purchase these items; the motion passed unanimously.  

 

Coaching Coordinator’s Report: The Board discussed sending Bryan Humfleet to Pittsburgh to complete his Level 4 CEP and to reimburse him for his travel expenses. Dave Smith would also be reimbursed for his Level 4 CEP; but not his travel expenses. 

 

The Board also discussed the need for USA Hockey/Mid Am District screenings for all Board Members, Coaches and Team Managers in order to be compliant with USA Hockey requirements; along with USA Hockey membership and appropriate CEP levels for coaches.   All expenses for registration/screening for Board Members, Coaches and Team Managers would be credited to their players’ accounts. 

GDYHL/MYHL Representative’s Report: No report.

 

BTHL Representative’s Report:  The Registrar reported that she attended the Spring BTHL meeting on behalf of the Association. The BTHL stated that it would continue its pre-season seeding tournament format for the 08-09 season, the seeding tournament would be held on September 13-14, 2008.   The Registrar would contact the BTHL and request that the BCYHA’s second Pee Wee team be added to the BTHL. 

 

Old Business: 

 

2008-2009 Coaches – The Board appointed Fred Deer (Squirt A) and Dave Smith (Pee Wee A-2) as coaches for the 08-09 season. 

 

Miami Players Assistance – Jim Moffett reported that he had met with Goggin Ice Arena staff regarding the use of Miami Hockey Team players as coaching assistants for the BCYHA teams. In previous years, players had sporadically helped with the teams, but previous to that assistance, the players had received course credit for their participation. Barry Schutte, Arena Manager, would like to see that curriculum begin again. The Board discussed this matter at length and would welcome the assistance on a team-by-team basis, but did not feel it was appropriate to petition the University for course credits; that was an academic matter, between the Hockey Team and the University.   

 

2008-2009 Board Elections – The Registrar reported on the 08-09 Board elections; the following were elected to a two year term for the BCYHA Board: Dave Brabender, Judy Hannon, Greg Phillips, Dave Smith and Ron Spaulding (terms to expire April 30, 2010). 

 

New Business:  

 

2008-2009 Ice – The VP/Ice Scheduler reported that she had met with Goggin Ice Arena staff and had a tentative ice agreement for the 08-09 season. The Association would receive its first sheets of ice on August 20^th, 27^th and September 3^rd. The August 20^th date would be used for the Pee Wee Checking Clinic. The week of September 8^th the Association would begin Monday and Wednesday evening practices. The Bantam A team and the Pee Wee A team would receive 2 sheets of ice per week and the Pee Wee A-2 team and the Squirt A team would receive 1 ½ sheets of ice per week. The Bantam A team would receive 22 home game sheets; the Pee Wee A team would receive 20 home game sheets; and the Pee Wee A-2 and the Squirt A teams would receive 18 home game sheets. 

 

Bantam/JV Team – The Board discussed the placement of a Bantam age team either in the CAHA house program and/or as an independent team. The Board would investigate this possibility and begin soliciting players; but would go ahead and schedule an addition sheet of ice at Goggin Ice Arena for possible practice ice. If this team doesn’t come to fruition, the ice would be shared by other BCYHA teams.  

 

2008-2009 Board Stipends – The Board reviewed the Board stipends and approved the following adjusted stipends: President ($300.00), VP/Ice Scheduler ($600.00), Registrar ($300.00), Treasurer ($300.00), Secretary ($300.00), Members at Large ($50.00), and Coaching Coordinator ($200.00). Two stipends were reduced from 07-08 (Treasurer/Registrar reduced from $600.00 to $300.00); one stipend was removed (Equipment Manager), and six stipends were raised (Coaching Coordinator rose from $150.00 to $200.00 and At-Large Members from $0.00 to $50.00).   

 

2008-2009 Board Officers – The Board elected from its membership the following officers: President, Jim Bell; VP/Ice Scheduler, Kelly Marks; Registrar, Sarah Persinger; Treasurer, Judy Hannon; and Secretary, Shaunna Tafelski. Bryan Humfleet was appointed Coaching Coordinator and Ron Spaulding was appointed BTHL Representative.   

 

Pond Hockey - The Board discussed the dates for pond hockey; being June 13^th, June 20^th and June 27^th (Friday evenings, 7-9 PM), with Mites/Squirts age players from 7-8 PM and Pee Wee/Bantam age players from 8-9 PM. The Board felt it was necessary to have a Board representative or Coach on the bench during the sessions and also take advantage of the arena clock to facilitate player changes on the ice.  The cost would be $10.00 per session and goalies would skate free. The Board discussed to have a ticket/sticker system to insure that all players play, prior to getting on the ice. The Treasurer passed around a sign-up sheet for Board Members to work the pond hockey sessions.  

 

08-09 Welcome Packets – The Board discussed creating 08-09 Season informational packets for families, players, coaches and managers. The packets would include specific information for each group regarding payment schedules, practices, BCYHA/Goggin Ice Arena/USA Hockey information (rules, guidelines, etc.), etc. Jim Moffett and Ron Spaulding volunteered to work on this project.   

 

Bylaws Review – The Board discussed creating a bylaws review committee. It was the consensus that this would be a project following the completion of the welcome packets project.

The meeting was adjourned at 9:15 PM. The next meeting is scheduled for June 11, 2008, at 6:30 PM, at the BREC.
 

The June meeting of the Butler County Youth Hockey Association was conducted on June 11, 2008, at the BREC Community Room. The meeting was called to order at 6:30 PM; the Board Members present were Jim Bell, Dave Brabender, Jim Moffett, Sarah Persinger, Greg Phillips and Ron Spaulding. Board Members absent were Judy Hannon, Kelly Marks, Dave Smith and Shaunna Tafelski. Also present was Bryan Humfleet.     

 

Treasurer’s Report: The account balance to date was $6,860.40 in the checking account. The Treasurer reported that the 07-08 second half ice bill had been paid. The Treasurer also reported that some 08-09 player payments were being received. The Registrar reported that the web site/credit card payment system was installed and a “test” payment was being conducted to insure proper bank credit to the accounts. 

 

Equipment Manager’s Report: No Report.

 

Coaching Coordinator’s Report: Bryan Humfleet reported that he had been in contact with several college students in regards to assisting the coaching staffs; particularly in the Squirt age group. 

GDYHL/MYHL Representative’s Report: No report.

 

BTHL Representative’s Report:  There have been no league meetings since the last BCYHA Board meeting. The Registrar had contacted the BTHL regarding listing the 4 teams from BCYHA participating in the BTHL in 08-09; but to date the second Pee Wee team was yet to be added to the BTHL web site. 

 

Old Business: 

 

2008-2009 Ice Update – No report, would remain on the agenda for discussion at the July meeting.

 

2008-2009 Bantam B/JV Team Update – No report, would remain on the agenda for discussion at July meeting.

 

08-09 Welcome Packets – No report, Jim Moffett and Ron Spaulding would have a report for the July meeting.   

 

Pond Hockey - The Board discussed the work schedule for pond hockey on June 13^th, June 20^th and June 27^th (Friday evenings, 7:15 PM – 9:15 PM), with Mites/Squirts age players at 7:15 PM and Pee Wee/Bantam age players at 8:15 PM. All work time slots had been filled. 

 

Skate-Up Request – The Board discussed a skate-up request (Pee Wee to Bantam) and denied the request. The Board also review a skate-up request decision flow chart for future use in the decision making process.

 

 

End of Season Parties – The Board discussed booking ice for end of season parties, including the ice charge in the 08-09 fees. The Board would investigate this possibility of available ice with the ice scheduler.

The meeting was adjourned at 7:07 PM. The next meeting is scheduled for July 9, 2008, at 6:30 PM, at the BREC.

The July meeting of the Butler County Youth Hockey Association was conducted on July 9, 2008, at the BREC Community Room. The meeting was called to order at 6:30 PM; the Board Members present were Shaunna Tafelski, Jim Bell, Dave Brabender, Jim Moffett, Kelly Marks, Judy Hannon, Greg Phillips and Ron Spaulding. Board Members absent were Dave Smith and Sarah Persinger.     

 

Secretary’s Report: The June meeting minutes were approved with a unanimous vote.  

Treasurer’s Report: The account balance to date was $15,644.61 in the checking account.   We had a good turnout for Pond Hockey with the average being 7 for the Squirt level and 16 for the Peewee and Bantam’s. Summer ice has not yet been paid for. The hosting fee for our website is due and will run $375 for a one year service.

 

Equipment Manager’s Report: Judy brought to the table information on whiteboard’s, water bottles, whistles, pucks and buying larger practice pennies. Everything was agreed on and Judy will make the purchases.

 

Coaching Coordinator’s Report: Nathan Workman and Ben Hoover will assist Fred Deer with his Squirt team. Danny Morris is a possibility as well. They will work on getting certified.

GDYHL/MYHL Representative’s Report: No report.

 

BTHL Representative’s Report: Buckeye fees are due by August 15, Ron will verify the exact date. Last weekend in September, 27-28, is the scheduling meeting. The seeding tournament will be September 13 and 14 with appeals to be done prior to scheduling meeting.

 

Old Business: 

The ice schedule is complete with Judy reviewing for accuracy. Before signing the contract Kelly wants to make a few revisions. We have ice up until our 09-10 tryouts and have no plans on giving any back to Miami. Home games break down with Bantam (25), PWA1 (22), PWA2 (20) and Squirt (20). The “A” pad is costing $190 per hour and the “B” pad $164.

 

Ron and Jim met to discuss the Welcome Packets. They gathered information from various websites and brought to our attention during the meeting. Each member was given a sample packet and asked to review and give insight, via email, before the next meeting. Included in this packet was a sample Head Coach Responsibility sheet.

 

New Business: 

One of our hockey parents brought to Shaunna’s attention that the web site minutes were not available for most months. It was determined that there is a technical glitch and Sarah will look into it. 

 

Kelly made the suggestion that we hold an “opening day” this fall, date being Sunday, September 28. Further investigation will take place on whether the Goggin will allow us the use of a concession or allow us to have a concession set up in the lobby. Thoughts are to give each child a ticket that they can turn in for a hot dog, bag of chips and a soda/Gatorade.   This would include not only Redhawks kids but opposing team’s as well. Shaunna mentioned getting ‘trading’ pins to hand out to everyone as well as possibly turning the event into a food drive as well. There are 3 other dates, October 5, December 27 and 28^, that we have the ice all day, will look into the use of concessions to raise $. Teams would take turns on manning if Goggin agrees.

 

Starting in September, board meetings will be held on the second Wednesday, 7:15, at the Goggin.

The next Board meeting will be held on August 13 at the BREC.

The August meeting of the Butler County Youth Hockey Association was conducted on August 13, 2008, at the BREC Community Room. The meeting was called to order at 6:00 PM; the Board Members present were Shaunna Tafelski, Jim Bell, Dave Brabender, Jim Moffett, Dave Smith, Judy Hannon, Greg Phillips and Ron Spaulding. Board Member absent was Kelly Marks.     

 

Secretary’s Report: The July minutes were approved with one clarification. Ben Hoover is assisting with the Peewee A2 team, not the Squirt team as previously thought.

Treasurer’s Report: The account balance to date was $27,561.12 in the checking account.   Judy reported that members were paying their fees on time with a few exceptions. The summer ice bill was paid totaling $1080.00. The Buckeye fees are due and total $780 per team, $3120.00 total.

 

Equipment Manager’s Report: Judy ordered the whiteboard’s, water bottles, whistles, pucks and larger practice pennies. She will also be purchasing a dozen mini and a dozen blue pucks.

 

Coaching Coordinator’s Report: Bryan will be setting up a coaches meeting prior to the first practice.

GDYHL/MYHL Representative’s Report: No report.

 

BTHL Representative’s Report: Sarah gave everyone a fact sheet on ‘Important Dates’ and scrimmage rules for the upcoming preseason tournament. Tournament schedule will be posted September 6.

 

Old Business: 

Goggin approved the ice changes and the schedule will be emailed to the coaches. They were unable to give us any additional ice for the Bantam/JV team so we will not pursue this additional team. If the Jr. Redhawk’s have 2 teams this year we will need to request additional ice for the 09/10 season to support our growing # in teams.

 

Ron and Jim cleaned up the Welcome Packets and geared it more towards the BCYHA program. A few more tweaks need to be made before publishing to the website. They would like to develop job descriptions for the head coach, assistant coaches, as well as, team managers. They feel we need these in place to protect the Board and our organization. They also brought up establishing a mentor program for coaches/team managers. Ron spoke about having a link on our website that lists the job descriptions so that people interested would have a better understanding of the role expected of them. He also felt that team managers should apply for the position, just as coaches need to do, and sign a contract of expectations.

 

The Goggin has agreed to open the concession stand for opening day. They will man/run the concessions, making all of the profit. We would still like to be able to give all players a ‘ticket’ for a free hot dog, soda and chips. We will look into whether they will give us a price break for these three items. Kevin Ackley has donated a jersey, autographed by the Miami players.

   

 

Anyone having contact with the hockey players (Board members, coaches, managers) needs to have a background check. This can be completed by going to the Mid-Am website and linking to the appropriate area. It has been a few years since these checks have been completed and if any of our teams want to play in tournaments or State meets, proof will need to be given that they were completed.

 

Briefly discussed having one representative from each team attend the Board meetings so that they can dispense necessary information immediately to their teams. Discussion also included recruiting a Jr Redhawk parent to join our meetings.

 

Judy brought up an issue with our jersey supplier. She has been unable to get in touch with our J. Allen about this year’s jersey order, his business phone has been disconnected. She approached Capital Varsity, located in Oxford, and they are able to stock our jerseys. We do need to follow up with our logo and getting the “rights” to it. Motion was made to use Capital Varsity for our jersey and spiritwear orders, and was voted in unanimously.

 

Sarah brought to our attention that she can order Sportsmanship pamphlets for no cost. These will be given to our parents and players.

 

Meeting was adjourned at 7:30pm. The next meeting will take place at the Goggin….Wednesday, September 10, at 7:15pm.

The September meeting of the Butler County Youth Hockey Association was conducted on September 10, 2008, at the Goggin.  The meeting was called to order at 7:15 PM.  Board Members present were Shaunna Tafelski, Jim Bell, Dave Brabender, Jim Moffett, Dave Smith, Judy Hannon, Sarah Persinger, Kelly Marks, Bryan Humfleet and Ron Spaulding.  Board Member absent was Greg Phillips.   Guests included Kevin Ackley, Lisa Croucher and Fred Deer. 

 

Secretary’s Report: The August minutes were approved unanimously. 

Treasurer’s Report: The account balance in the checking account is $34,656.40.  Judy reported that members were paying their fees on time with 1 Bantam player not registered yet.  Sarah offered our families the opportunity to pay their fees by credit card before tonight’s meeting.  She reported that 7 families took advantage of this.

 

Equipment Manager’s Report: Jerseys were ordered and to date most of the Squirts had received theirs.  All teams received new water bottles/holders.  Pucks are on backorder holding up the pennies, whistles and whiteboards.  Spiritwear will be on display during opening day….t-shirts and sweatshirts.

 

Coaching Coordinator’s Report: Bryan has spoken with all coaches and asked them to watch the kids' mouth pieces.  Too many are still chewing on them.  Teams need to be aware of practice start/end times.  With fewer ice cuts teams need to be efficient with the ice changes.  Goggin rules will be given out to parents, as well as putting on our website.  Need to look into establishing a glass case so that we can post our schedules during game days OR possibly a whiteboard and easel and post before each game to direct teams.

GDYHL/MYHL Representative’s Report: No report.

 

BTHL Representative’s Report: Unsigned rosters are the only requirement for the preseason tournament.

 

Old Business: 

 

Opening Day is September 28.  Chris Sharon needs the ice schedule to secure referees.  The Goggin will be opening the concession stand.  BCYHA will provide cases of water and snack bags to all teams (8).  Miami is donating an autographed jersey for us to raffle off.

 

Ron and Jim worked on the Welcome Packet further with some being added to our website.  The Goggin rules will be added to our website as well as a link to Miami’s sports schedule.

 

Three second year Mites petitioned the Board to “skate up” to the Squirt level.  Board approved unanimously.  Manager’s book will contain birth certificates, code of conduct, roster, coaching cards and background checks.  If any team books contain pictures of the kids they will need to be removed.  Pictures will be done by Christy Quincy, date to be decided at a later time.

 

Dave Brabender offered to resign from the Board, as he no longer has a child playing for Butler County.  We discussed approaching some Squirt parents to finish out the year for Dave but no decisions were agreed upon.

Meeting adjourned at 8:34 pm.

The October meeting of the Butler County Youth Hockey Association was conducted on October 8, 2008, at the Goggin.  The meeting was called to order at 7:15 PM.  Board Members present were Shaunna Tafelski, Dave Brabender, Jim Moffett, Dave Smith, Judy Hannon, Sarah Persinger.  Board Members absent were Greg Phillips, Jim Bell, Kelly Marks and Ron Spaulding.  Guest: Lisa Croucher.

 

Secretary’s Report: The September minutes were approved unanimously. 

Treasurer’s Report: The account balance is $44,231.40.  Team fees were finalized and presented to the Board for approval.  They were approved as follows: Squirt- $950, Peewee A1- $860, Peewee A- $1050 and Bantam- $1165.

 

Equipment Manager’s Report: All jerseys have been received at a cost of $82.50 per jersey.  Scoresheets are being stored in the BCYHA locker. Judy will email our coaches the lock combination so that they can pull out the sheets for home games.  Christy Quincy will be taking team pictures on October 15.  We have received ½ of our pucks and still waiting for the pennies.  Whistles and lanyards have been given to the coaches.

 

Coaching Coordinator’s Report: No report given.

 

 

Old Business: 

 

Opening Day was September 28 and a huge success!  Judy reported that she sold 245 tickets for the signed Miami jersey.  Sid Quincy was the lucky winner of the raffle.  She also stated that 24 pieces of spiritwear were sold with 45 additional orders taken. 

 

Butler County Visitor’s/Convention Bureau gave us their information so that we can add them as a “link” on our website.  The Jr. Redhawks were brought up briefly, bringing up the question of demographics of participants.  Jim spoke with Miami about forming a Mite House team.  These kids need to focus on game level experience so that they can adapt better in following years when they move up to BCYHA.  Bryan to work with Miami on getting this team formed.  Peewee A1 requested additional ice time-we don’t have any additional ice to spare.  Miami might start offering skate time where you can rent a “coach” for private instruction.  They have done this in the past, and we hope they offer so that our kids can get extra ice/extra help.  Jim Moffett encouraged everyone to push the open skates to their teams, seeing this as the current option for extra skate time. 

 

Meeting adjourned at 8:03 pm.

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November 2008

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
November 11, 2008 

The November meeting of the Butler County Youth Hockey Association was conducted on November 11, 2008, at the Goggin. The meeting was called to order at 7:15 PM. Board Members present were Shaunna Tafelski, Dave Brabender, Kelly Marks, Jim Bell, Ron Spaulding, Jim Moffett, Dave Smith and Sarah Persinger. Board Members absent were Greg Phillips.

Secretary’s Report: The October Butler County Youth Hockey minutes were approved unanimously.

Treasurer’s Report: Balance in the account is $48,625.75. Judy estimates that the spirit-wear profit will be between $400-$450. The spirit-wear bill has been paid, totaling $1203.00. We are still waiting on the final jersey invoice.

Equipment Manager’s Report: We are still waiting on ½ of the pucks ordered. Judy will give us an update during the December meeting.

Coaching Coordinator’s Report: No report given.

BTHL Representative’s Report: No report given. Ron has checked the Buckeye website for updates and there isn’t anything new to pursue at this time.

Old Business:

Pictures were conducted on October 15 by Christy Quincy.  In reference to Miami forming a Jr. Redhawks Mite team-Jim Bell will contact Dan Daikawa and/or Kevin Ackley to lock in the number of teams, the count and whether it will be a mixed group of players; Mites and Squirts.

New Business:

We need to put together an informational sheet for Miami to hand out during the Jr. Redhawks practices. This sheet will contain information and guidance for the families to make the jump to BCYHA’s travel program. Shaunna believes that Steve Alexander already produced a letter to hand out to players in our old Atoms program. It should be in the Treasurer’s notebook and can be updated easily. We also need to make a revision to the registration form. Consideration needs to be made to include a question on the form that gives us permission to release their email to internal/external sources.

A brief discussion was done on incoming skaters in the midst of the season. In the past we have prorated the fees for the player and given a credit to the other families on the team.

We have a request for a refund. Quangtang Pham has decided that he cannot travel and only wants to skate the games that are played at the Goggin. The Peewee A2 coach, Dave Smith, has taken issue with this saying you need to commit fully to the team. It wouldn’t be fair to the other players and families if this player was allowed to stay on the team. Mrs. Pham has paid the fees in full and has asked for a refund. We will ask her to put this request in writing and it has been tabled until next month’s meeting. We will also ask Judy to run the financial #’s to see how giving a refund will impact the other teammates fees.

Jim Stearns contacted a Miami Rep about a missing hockey stick from the BCYHA locker at the Goggin. Unfortunately, we do not have the stick. Judy had contacted all coaches/personnel to clear out the locker so that Miami could clean them during the summer; Jim was part of this email. Any leftover articles were given to Miami to do with what they pleased, lost and found, garbage, etc. Jim’s concern is that this was a special stick given to him by a player that has since passed away. The Board discussed the situation and made a motion to offer Jim Stearns a donation to either Metcalf or a cancer research group.

Sarah will start gathering the information needed to discuss next year’s teams. For planning purposes a head count will be given for each returning age group as well as player’s moving up a bracket.

Motion to adjourn: Motion was made at 8:14pm. Next meeting will be held December 10, 2008 at the Goggin 

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December 2008

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