The October meeting of the Butler County Youth Hockey Association was conducted on January 11, 1007, at the Goggin Ice Arena, Conference Room 227. Dan Sens, President, called the meeting to order at 6:35 PM. Board Members/Representatives present were Jim Bell, Dave Brabender, Judy Hannon, Dan Sens and Shaunna Tafelski. Board Member Mark Luft arrived at 7:15 PM. Board Members/Representatives absent were Roger Atkin, John DePrie, Aaron Gates, Keith Hamilton, Kelly Marks, Mike McCartney and Chris Sharon.
Secretary’s Report: The minutes of the October, November and December meetings were approved, with correction of typographic error in October minutes.
Treasurer’s Report: The account balance to date was $66,081.77 in the checking account. The Treasurer reported that she is awaiting invoices for the final jersey/pennies order (approximately $8,000.00). The first half ice bill was $35,700.00. The Treasurer’s report was approved as submitted.
Equipment Manager’s Report: Dan Sens reported that to date the association had lost approximately half of its practice pucks which were kept in the Goggin locker and used by all teams. The Equipment Manager’s report was approved.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: Dan Sens reported that the Pee Wee Recreation team was disappointed in the GDYHL scheduling process and had had quite a few league games cancelled or “no-showed” by the other team although the schedule is posted on the GDYHL web site.
BTHL Representative’s Report: Dan Sens reported that the BTHL Year-end Tournament would be held in Cincinnati over the weekends of February 16-18 and February 23-25.
Old Business:
Spirit Ware – Judy Hannon reported that a total of 66 items were purchased, by 26 different families, in the first round of spirit ware sales. A second round of sales will begin in the next few weeks.
Development Hockey League Program Update – Dan Sens reported on several incidents involving the same parent/grandparent/guardian of a DHL player were the person has become irate with other parents, Goggin personnel and/or other program participants. It was decided that the President would send the offending party a letter outlining expected behaviors of the participants and spectators of the DHL program and further behavior could disqualify his/her player from participation in future BCYHA programs.
The Board expressed concern that the parents that had expressed interest in forming a house select team for year-end tournaments had not followed through on their commitment. Also, the Board expressed concern on a DHL coach forming a “team” without a USA Hockey roster and would contact the coach to comply with USA Hockey rules/regulations.
New Business:
2007-2008 Season – Dan Sens would set a meeting with Barry Schutte to discuss spring/summer hockey plans, the Junior Redhawks program, the DHL program and the Travel program for the 2007-2008 season. After reviewing the 2006-2007 player counts, it appears that the BCYHA would be able to field the following teams: Squirt A, Pee Wee B, Pee Wee A, Bantam B, Bantam A, and Midget U-16.
2007-2008 BCYHA Board – Six of the ten Board members’ terms will expire following the 2006-2007 season, so the secretary was directed to contact all team managers to solicit Board member candidates. Subsequently, ballots would be sent to all association families to vote on Board members.
The meeting was adjourned at 8:00 PM. The next meeting is scheduled for Thursday, February 8, 2007, at 6:30 PM, at the Goggin Ice Arena.
The February meeting of the Butler County Youth Hockey Association was conducted on February 8, 2007, at the Goggin Ice Arena, Conference Room 227. Dan Sens, President, called the meeting to order at 6:35 PM. Board Members/Representatives present were Jim Bell, Dave Brabender, John DePrie, Keith Hamilton, Judy Hannon, Mark Luft, Kelly Marks, Mike McCartney Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Aaron Gates and Chris Sharon.
Also in attendance were Jeff Conn, Lisa Croucher, Jeff Croucher, Jeff Day, Lisa DePrie, Richard Euler, Bruce Gray, Paul Harding, Gabe Holt, Jim Moffitt, Barry Schutte, Dave Smith and Ron Spaulding.
Barry Schutte (Miami University) made a presentation to the Board regarding the proposed Miami University Jr. Redhawks’ Learn to Play Hockey Program, Spring Mini-League, Spring 3V3 League, and the 2007-2008 Jr. Redhawks In-House Hockey program (replacement of the DHL program). Mr. Schutte also spoke on the partnerships between BCYHA and Miami University with the Summer Drop-In Hockey Program, 2007-2008 Try-outs, and Summer Camps. Mr. Schutte entertained questions from the audience and the Board. Dan Sens thanked Mr. Schutte for his presentation and the positive working relationship between BCYHA and Miami University.
Secretary’s Report: The minutes of the January meeting were approved.
Treasurer’s Report: The account balance to date was $24,469.67 in the checking account. The Treasurer reported that she is awaiting invoices for the final jersey/pennies order and has paid the first half ice bill. The Treasurer’s report was approved as submitted.
Equipment Manager’s Report: Dan Sens reported that the teams’ practice pucks buckets had returned to their original numbers from the beginning of the season. The Equipment Manager’s report was approved.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: Dan Sens reported that the Pee Wee Recreation team year-end tournament fee of $210.00 was due to GDYHL.
BTHL Representative’s Report: Dan Sens reported that the BTHL Year-end Tournament would be held in Cincinnati over the weekends of February 16-18 and February 23-25.
Old Business:
Spirit Ware – Judy Hannon reported that a second round of sales had only netted 5-6 orders.
Development Hockey League – Several parents expressed concerns with the elimination of the DHL program in favor of the Jr. Redhawks Program for the 2007-2008 season
2007-2008 BCYHA Board – Eight of the ten Board members’ terms are set to expire following the 2006-2007 season, so the secretary was directed to contact all team coaches and managers to solicit Board member candidates. As part of the correspondence, coaching interest for the 2006-2007 season would also be explored. Subsequently, ballots would be sent to all association families to vote on Board members.
New Business:
2007-2008 Season – After reviewing the player counts, it appears that the BCYHA would be able to field the following teams: Squirt A, Pee Wee B, Pee Wee A, Bantam B, Bantam A, and Midget U-16.
Miami University Proposal - The Board discussed Barry Schutte’s presentation and the natural progression of the new programs would be the “learn to play” program, followed by the Jr. Redhawks Program (mites & squirt ages, with mite house select teams and squirt house select teams chosen from the player pool), followed by the travel programs (squirt, pee wee, bantam and midget). To compliment these programs Miami University would renew the hockey skate lessons as part of their skating lesson program.
The meeting was adjourned at 9:00 PM. The next meeting is scheduled for Thursday, March 8, 2007, at 6:30 PM, at the Goggin Ice Arena.
The March meeting of the Butler County Youth Hockey Association was conducted on March 8, 2007, at the Goggin Ice Arena, Conference Room 227. Dan Sens, President, called the meeting to order at 6:35 PM. Board Members/Representatives present were Jim Bell, John DePrie, Judy Hannon, Mark Luft, Kelly Marks, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Dave Brabender, Aaron Gates, Keith Hamilton, Mike McCartney and Chris Sharon.
Also in attendance were Jeff Day, Jim Moffitt and Dave Smith.
Jeff Day presented the Board with a survey taken amongst 18 parent of squirt/mite age skaters on their preference to skating in the Red Hawks program, DHL, GDYHL, BTHL or as an Independent. There was no clear consensus amongst the parents’ survey.
Secretary’s Report: The minutes of the February meeting were approved with the following corrections: Kelly Marks was in attendance at the February meeting and the checking account balance for February was $24,469.67 rather than $24,169.67.
Treasurer’s Report: The account balance to date was $25,783.88 in the checking account. The Treasurer reported that she is awaiting an invoice for the second half ice bill, the Post Office Box annual rental is due this month and that the referees have been paid in full. The Treasurer also reported that there was approximately $1,800.00 in delinquent player/ice fees outstanding. The Treasurer’s report was approved as submitted.
Equipment Manager’s Report: Dan Sens reported that he had been approached by Miami University offering to buy the Association’s DHL goalie equipment for use in the Jr. Red Hawks program. The University had offered $1,200.00. It was moved and seconded to allow for the sale of the goalie equipment to Miami University. The motion passed unanimously. If Miami University preferred, the $1,200.00 could be deducted from the Association’s final ice bill. The Equipment Manager’s report was approved.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: The Board discussed the BTHL Competition committee’s proposal for having a pre-season “seeding” tournament, rather than using the current placement chart for associations to determine teams at the B, A and AA level. The Board directed the secretary to respond to the BTHL Competition committee that the BCYHA was pleased with the current system and proposed no change.
Old Business:
2007-2008 Board Elections – The Board discussed the process for sending ballots to the Association’s families for the 2007-2008 Board election. It was determined that the ballots would be sent via e-mail and the ballots be returned electronically to President Dan Sens by April 2, 2007. The secretary was directed to send the ballots to the 2006-2007 coaches and managers for distribution to the teams. The following association members had expressed an interest in serving on the 2007-2008 Board and will be placed on the ballot, with the top eight vote getters being elected to the Board: Jim Bell, Dave Brabender, Jeff Croucher, Keith Hamilton, Mark Luft, Kelly Marks, Mike McCartney, Jim Moffett, Sarah Persinger, Dan Sens, Doug Short, Ron Spaulding, and Shaunna Tafelski. Following the election, the Board would determine which members would serve a one-year appointment and which members would serve a two-year appointment.
2007-2008 Season Team Projections – After reviewing the player counts, it appears that the BCYHA would be able to field the following teams: Squirt A, Pee Wee B, Pee Wee A, Bantam B, Bantam A, and Midget U-16. Try-outs for the Midget U-16 team would occur in the early spring, try-outs for the Bantam A team would occur in March, try-outs for the Pee Wee A team would occur in April and the remaining teams’ try-outs would be determined by their coaches and/or availability of ice time.
Miami University Spring 3 V 3 Hockey – The 3 V 3 for the Pee Wee/Bantam was cancelled due to lack of registration, but will be replaced with an open pond hockey program. The 3 V 3 for Squirts/Mites would proceed as planned.
New Business:
2007-2008 Head Coaches – The Board accepted the applications for the following coaches for the 2007-2008 season: Jeff Day/Dave Smith (Squirt A), Bryan Humfleet (Pee Wee A), Jim McCargish (Pee Wee B), Dan Sens (Bantam A), Dave Brabender (Bantam/Midget B) and Gary McAllister (Midget U-16).
BCYHA Summer Ice – Awaiting final schedule from Miami University.
Work Sessions – Several Board members expressed concerns regarding confidentiality during work sessions.
The meeting was adjourned at 8:00 PM. The next meeting is scheduled for Thursday, April 19, 2007, at 6:30 PM, at the Goggin Ice Arena.
The April meeting of the Butler County Youth Hockey Association was conducted on April 19, 2007, at the Goggin Ice Arena, Conference Room 227. Dan Sens, President, called the meeting to order at 6:35 PM. Board Members/Representatives present were Jim Bell, Dave Brabender, John DePrie, Judy Hannon, Kelly Marks, and Dan Sens. Board Members/Representatives absent were Roger Atkin, Aaron Gates, Keith Hamilton, Mark Luft, Mike McCartney, Chris Sharon and Shaunna Tafelski.
Also in attendance were Jeff Day and Sarah Persinger.
Secretary’s Report: The minutes of the March meeting were approved as presented. Jim Bell reported that he had forwarded the Board’s comments from the March meeting to the BTHL Competition Committee regarding the proposal to replace the team placement chart with a pre-season “seeding” tournament.
Treasurer’s Report: The account balance to date was $39,225.07 in the checking account. There are several families that are still delinquent on their second half ice fees, in the amount of $1,843.74. Dan Sens reported that he or Shaunna have not received an invoice for the second half ice fees from Miami University. The Treasurer’s report was approved as submitted.
Equipment Manager’s Report: Dan Sens reported that Miami University has agreed to purchase the Association’s DHL goalie equipment for use in the Jr. Red Hawks program. The Treasurer will need to invoice Miami University for the purchase of the equipment. The Equipment Manager’s report was approved.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: No report.
Old Business:
2007-2008 Board Elections – Dan Sens reported on the results of the 2007-2008 Board elections, with Jim Bell, Dave Brabender, Mark Luft, Kelly Marks, Jim Moffett, Sarah Persinger, Dan Sens and Shaunna Tafelski being elected to the Board. They join Judy Hannon and John DePrie to comprise the 2007-2008 BCYHA Board.
2007-2008 Season Team Projections – The Board continued discussions on its 2007-2008 team projections with teams being formed at the Squirt A, Pee Wee B, Pee Wee A, and Bantam A levels. There were discussions regarding the possible Midget U-16 AA team and the Midget B teams and whether there would be teams at this level in BCYHA next season.
BCYHA Summer Ice – Dan Sens reported that he had discussions with Miami University regarding summer ice and the Association would be able to get sheets of ice on Friday evenings in June and possibly July for drop-in hockey. The ice would also be used for Squirt A try-outs.
New Business:
Jerseys/Equipment – Dan Sens reported that he had been contacted by Jim Allen of W. E. Michael Sports, the local company that provided the Association with the jerseys/socks for the past season, and the company is expanding into the mail-order hockey equipment business.
The meeting was adjourned at 7:41 PM. The next meeting is scheduled for Thursday, May 17, 2007, at 6:30 PM, at the Goggin Ice Arena.
The May meeting of the Butler County Youth Hockey Association was conducted on May 17, 2007, at the BREC Community Room. Dan Sens, President, called the meeting to order at 6:45 PM. Board Members/Representatives present were Jim Bell, John DePrie, Judy Hannon, Kelly Marks, Jim Moffett, Sarah Persinger, Dan Sens, and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Dave Brabender, Mark Luft, and Chris Sharon.
Secretary’s Report: The minutes of the April meeting were approved as presented. Jim Bell reported that he had sent notices to the skaters that were still delinquent on their 2006-2007 fees.
Treasurer’s Report: The account balance to date was $17,231.09 in the checking account. Shaunna Tafelski reported that they had paid the second half ice fees from Miami University. The Treasurer’s report was approved as submitted.
Due to the current fund balance, Shaunna Tafelski recommended that a rebate on 2006-2007 ice fees be remitted to all families that were current on their payments. The Board discussed this matter and decided to table this discussion until a later Board meeting.
Equipment Manager’s Report: Dan Sens reported that Miami University has agreed to purchase the Association’s DHL goalie equipment for use in the Jr. Red Hawks program. The Board directed the Secretary to send an invoice Miami University for the purchase of the equipment. The Equipment Manager’s report was approved.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: Dan Sens reported on the BTHL spring meeting, the Competition Committee’s recommendation on a pre-season seeding tournament was approved. The Board expressed their displeasure with the pre-season seeding tournament format.
Old Business:
Summer Ice – Dan Sens reported that the preliminary schedule for summer pond hockey would be June 15, 22, 29 and July 6, 2007. The ice would be divided up into Mites/Squirts and PeeWee/Bantams. The cost would be $5.00 per evening for June 15 and 22 (half sheet) and $10.00 per evening for June 29 and July 6 (full sheet).
2007-2008 Squirt Tryouts – The Squirt A team would have tryouts on June 15 and June 22 as part of the summer ice schedule. The Secretary was directed to issue press release to the media of the times/dates.
Delinquent Accounts – Jim Bell reported that he had sent notices to all the families that were delinquent in their payment for the 2006-2007 ice fees. Skaters would not be able to participate in the 2007-2008 season activities until the payments are current.
BCYHA Midget U-16 Team – Dan Sens reported that the Midget U-16 team had disbanded.
New Business:
Election of 07-08 Officers – The Board elected its 07-08 Officers, Dan Sens, President; Kelly Marks, Vice-President/Ice Scheduler; Sarah Persinger, Registrar; Judy Hannon, Treasurer; and Jim Bell, Secretary.
Terms of 07-08 Board – The Board decided upon its one year term and two year terms of its members, in order to balance the Board (five members elected annually, two year staggered terms). The Board members whose terms expire in April 2008 will be Dave Brabender, John DePrie, Judy Hannon, Mark Luft and Dan Sens. The Board members whose terms will expire in April 2009 will be Jim Bell, Kelly Marks, Jim Moffett, Sarah Persinger, and Shaunna Tafelski.
2007-2008 Ice Schedule – The Board discussed at length the tentative 2007-2008 ice schedule that had been forwarded to the Board by Miami University. The Board was hesitant to accept the schedule as presented, since the ice had been calculated on having several additional teams. Dan Sens would set a meeting with Barry Schutte of MiamiUniversity to discuss options.
The meeting was adjourned at 8:30 PM. The next meeting is scheduled for Thursday, June 21, 2007, at 6:30 PM, at the Goggin Ice Arena.
The June meeting of the Butler County Youth Hockey Association was conducted on June 21, 2007, at the Goggin Ice Arena. Sarah Persinger, Registrar, called the meeting to order at 6:40 PM. Board Members/Representatives present were Jim Bell, Dave Brabender, Judy Hannon, Sarah Persinger, and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, John DePrie, Mark Luft, Kelly Marks, Jim Moffett, Dan Sens, and Chris Sharon.
Secretary’s Report: The minutes of the May meeting were approved as amended (to include the May account balance).
Treasurer’s Report: The account balance to date was $18,935.69 in the checking account. Shaunna Tafelski and Judy Hannon reported that they had transferred the financial books and had been to the bank to transfer names on the accounts. The Treasurer’s report was approved as submitted.
The Board discussed the delinquent accounts of 2006-2007 season skaters/players; the majority of the skaters continue to participate in the BCYHA; although several had moved to other associations within the Mid Am District.
The Board discussed briefly a rebate on 2006-2007 ice fees be remitted to all families that were current on their payments, but tabled this discussion until a later Board meeting.
Equipment Manager’s Report: Shaunna Tafelski reported that Miami University had remitted the payment for the purchase the Association’s DHL goalie equipment. Miami University would use the equipment in its Jr. Red Hawks program.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: No Report. The Board commented that the BCYHA contact information on the BTHL was outdated. Sarah Persinger would contact the BTHL with updated information.
Old Business:
Summer Ice – The Board discussed the summer pond hockey’s low attendance on June 15th. The remaining sessions would be June 22, 29 and July 6, 2007.
2007-2008 Squirt Tryouts – The Squirt A team would have continue its tryouts on June 22 as part of the summer ice schedule.
Delinquent Accounts – The Board continue its discussion of 2006-2007 skaters that were delinquent on past payments and discussed potential options to recoup the fees.
2007-2008 Ice – Jim Bell reported that he had discussed this matter with Dan Sens and that Dan Sens had been in contact with Miami University regarding the ice times for the 2007-2008 season. The potential days of the week for BCYHA practices would be Mondays and Wednesdays.
New Business:
Web Site – Sarah Persinger reported on several options to update the BCYHA web site. Options included site hosting service, the USA Hockey site or a combination of both. Sarah would continue to investigate and use “trial sites” to find the best alternative.
2007-2008 Referee Fees – The Board would invite Chris Sharon to the July meeting to discuss the 2007-2008 Referee fees.
The meeting was adjourned at 7:26 PM. The next meeting is scheduled for Thursday, July 12, 2007, at 6:30 PM, at the Goggin Ice Arena.
The July meeting of the Butler County Youth Hockey Association was conducted on July 19, 2007, at the Goggin Ice Arena. Dan Sens, President called the meeting to order at 6:30 PM. Board Members present were Dave Brabender, John DePrie, Judy Hannon, Sarah Persinger, Dan Sens and Shaunna Tafelski. Board Members absent were Jim Bell, Mark Luft, Kelly Marks and Jim Moffett.
Secretary’s Report: No report. Dan Sens reported that he had received a resignation letter from Board Member Mark Luft. The Board accepted Mr. Luft’s resignation. The Board tabled replacement of Mr. Luft’s position on the Board until a later meeting.
Treasurer’s Report:The account balance to date was $19,869.60 in the checking account. The Treasurer’s report was approved as submitted.
The Board discussed the delinquent accounts of 2006-2007 season skaters/players; the majority of the skaters continue to participate in the BCYHA; although several had moved to other associations within the Mid Am District. A second delinquent invoice would be sent to the skaters/players.
The Board discussed the rebate/credit on 2006-2007 ice fees to be remitted to all families that were current on their 2006-2007 payments. It was moved and seconded that a $150.00 rebate/credit be given to all families from the 2006-2007 season, that were current on their ice fees at the end of the past season. Families that were delinquent on their accounts would not be eligible for the rebate/credit or families that were skating at a discounted rate. The motion passed.
Equipment Manager’s Report:Dan Sens reported that he was having difficulties getting back water bottles and pucks from several 2006-2007 teams.
Coaching Coordinator’s Report:No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report:No report.
BTHL Representative’s Report:No Report.
Old Business:
Summer Ice – The Board discussed the additional summer pond hockey dates of July 27th and August 3rd. The ice would be available for Pee Wee and Bantams from 7:00 PM – 8:30 PM, cost $10.00 per session.
2007-2008 Ice – Dan Sens reported that he had been in contact with Miami University regarding the ice times for the 2007-2008 season. The potential days of the week for BCYHA practices would be Mondays and Wednesdays. Limited practices should begin the week of August 20th.
Web Site – Sarah Persinger reported on several options to update the BCYHA web site. Options included site hosting service, the USA Hockey site or a combination of both. Sarah would continue to investigate and use “trial sites” to find the best alternative.
2007-2008 Referee Fees – The Board would invite Chris Sharon to the July meeting to discuss the 2007-2008 Referee fees.
New Business:None
The meeting was adjourned at 7:26 PM. The next meeting is scheduled for Thursday, August 9, 2007, at 6:30 PM, at the BREC.
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
AUGUST 9, 2007
The August meeting of the Butler County Youth Hockey Association was conducted on August 9, 2007, at the BREC Community Room. Dan Sens, President called the meeting to order at 6:30 PM. Board Members present were Jim Bell, Dave Brabender, Judy Hannon, Jim Moffett, Sarah Persinger, and Dan Sens. Board Members absent were Jon DePrie, Kelly Marks and Shaunna Tafelski. Secretary’s Report: Minutes from July meeting were approved as submitted.
Treasurer’s Report: The account balance to date was $21,948.55 in the checking account. The Treasurer’s report was approved as submitted. The Treasurer reported that the BTHL registration fee would be due at the end of August.
The Board discussed the delinquent accounts of 2006-2007 season skaters/players; the majority of the skaters continue to participate in the BCYHA; although several had moved to other associations within the Mid Am District. Several families had responded to the delinquent invoices.
The Board re-opened the discussion of the rebate/credit or $150.00 on 2006-2007 ice fees that was remitted to all families that were current on their 2006-2007 payments. At the July meeting the Board had decided to only give the $150.00 rebate/credit to families from the 2006-2007 season, that were current on their ice fees at the end of the past season. The families that were delinquent on their accounts would not be eligible for the rebate/credit or families that were skating at a discounted rate. After further discussion it was decided to allow the credit to all the families that were not skating at a discounted rate and to rebate the Taylor Metcalf Fund for the families that were skating at a discounted rate.
The Board discussed the need to inform all 2007-2008 families of the BCYHA rules/regulations as it regards to being in arrears in fee payment and to insure that all fees are current prior December 31st of a calendar year (i.e. all 2007-2008 fees would be paid by December 31, 2007).
Equipment Manager’s Report: Dan Sens reported that the association would need to order game socks for all players for the 2007-2008 season.
Coaching Coordinator’s Report: It was reported that a Level 1 Coaching Clinic would be held at CAHA on September 9th and a Level 2-3 Coaching Clinic would be held at Goggin Ice Arena on September 22nd.
GDYHL Representative’s Report: Dan Sens reported that he had received a call from the GDYHL President regarding BCYHA participation in the league. Dan Sens relayed the BCYHA’s disappointment with the GDYHL and that the association may only have one team that would be interested (Pee Wee Rec), but would investigate the newly formed Cincinnati league for B and Rec teams.
BTHL Representative’s Report: Dan Sens reported on the BTHL pre-season seeding tournament (September 14th – 16th) and the scheduling meeting (September 29th).
Old Business:
2007-2008 Ice – Dan Sens reported that he had been in contact with Miami University regarding the ice times for the 2007-2008 season and that the Association had been able to turn in some ice due to lack of and/or loss of teams for the upcoming season
Web Site – Sarah Persinger reported that the new web site was on-line (www.butlercountyredhawks.com) along with the old USA Hockey web site.
IMR/USA Hockey Registration – Sarah Persinger reported that the majority of the players had registered on-line with USA Hockey.
New Business:
Spirit Wear/Fund-Raising – Jim Allen’s company would be providing the spirit-wear items for 2007-2008 season; and samples of items would be available soon. Kim Sens would be handling the Kroger Card fund-raising; and an initial e-mail had been sent to all families.
Tammy McCartney Memorial Tournament – Dan Sens reported that plans were underway for the December 14th-16th tournament.
The meeting was adjourned at 9:00 PM. The next meeting is scheduled for Thursday, September 13, 2007, at 6:30 PM, Goggin Ice Arena.
The September meeting of the Butler County Youth Hockey Association was conducted on September 13, 2007, at the Goggin Ice Arena (Conference Room 227). The meeting was called to order at 6:35 PM; the Board Members present were Dave Brabender, Jon DePrie, Judy Hannon, Kelly Marks, Jim Moffett, Sarah Persinger, and Shaunna Tafelski. Board Members absent were Jim Bell and Dan Sens.
Secretary’s Report:Minutes from August meeting were approved as submitted.
Treasurer’s Report:The account balance to date was $25,795.19 in the checking account. The Treasurer’s report was approved as submitted. The Treasurer reported that the BTHL registration fees had been paid for the Squirt, Pee Wee, and Bantam teams; totaling $2,340.00.
The Board discussed the need to inform all 2007-2008 families of the BCYHA rules/regulations as it regards to being in arrears in fee payment and to insure that all fees are current prior December 31st of a calendar year (i.e. all 2007-2008 fees would be paid by December 31, 2007), unless other provisions had been arranged with the Treasurer. The Treasurer gave a rough draft of the Squirt A, Pee Wee A and Bantam A fees for the season; these will be forwarded to the teams once finalized.
The Treasurer reported that the USA Hockey score sheets had been purchased for all BCYHA teams’ home games and that a portion of the score sheets would be donated for use at the Taylor Metcalf Tournament.
Equipment Manager’s Report:No report. The Board discussed the necessity of a Board stipend for the Equipment Manger; after much discussion, it was moved and seconded that the stipend be removed from the position. The motion passed, 6-0, with one abstention (Kelly Marks).
Coaching Coordinator’s Report: No report.
GDYHL Representative’s Report:No report.
BTHL Representative’s Report:It was reported that the BTHL pre-season seeding tournament game times had been rescheduled for fairness (September 14th – 16th) and the scheduling meeting would follow the seeding tournament (September 29th).
Old Business:
Pee Wee B Team – The Board would hold a parents meeting for the Pee Wee B team on Wednesday, September 19, 2007. Approximately 13-14 skaters had expressed an interest in the team. Judy Hannon would e-mail all the parents to announce the meeting. The Board was continuing to hunt for a coach for the team. Several options were being explored for coaching and for the league in which to participate. The fees for the Pee Wee B team were set at $450.00 (excluding jerseys), so practice, games, referee fees, etc., would be appropriated accordingly.
Tammy McCartney Memorial Tournament – The tournament had been cancelled for 2007; the tournament committee feeling that the December timeframe would not be an attractive tournament date.
New Business:
Goggin Ice Arena Rules – The Board reviewed the copy of the Goggin Ice Arena rules for the youth hockey program, the youth figure skating club and the high school hockey team. The rules reiterated the USA Hockey rule that all coaches must wear helmets during practices; all coaches would be reminded of this requirement.
Squirt A Coaches – The Board discussed the USA Hockey CEP Level necessary to coaching at the Squirt level and which coach needed to be listed as the head coach, due to the CEP level. The issue would be investigated further. The Board also discussed an assistant coach which had had previous conduct problems with other parents, Goggin personnel and Board members. It was discussed if official disciplinary action had been taken by the Board; and if so, would that prohibit the coach’s on-ice and bench participation. The Board would investigate this matter further; and take further action if necessary.
Skate-Up Request – Jon DePrie said that he had e-mailed Dan Sens regarding his son’s wanting to skate-up (Squirt A team to Pee Wee B team). The Board asked that the request be properly submitted and the Board would act upon the request prior to the start of the Pee Wee B practices, in a special meeting if necessary.
The meeting was adjourned at 8:45 PM. The next meeting is scheduled for Thursday, October 11, 2007, at 6:30 PM, Goggin Ice Arena.
The special meeting of the Butler County Youth Hockey Association was conducted on October 1, 2007, at the Goggin Ice Arena. Jim Bell, Secretary, called the meeting to order at 6:30 PM. Board Members present were Jim Bell, Dave Brabender, Jon DePrie, Judy Hannon, Sarah Persinger, and Shaunna Tafelski. Board Members absent were Kelly Marks, Jim Moffett, and Dan Sens.
Secretary’s Report: No report
Treasurer’s Report:No report.
Equipment Manager’s Report:No report.
Coaching Coordinator’s Report:No report.
GDYHL Representative’s Report:No report.
BTHL Representative’s Report:No report.
Old Business:None
New Business:
Skate-Up Request – The Board discussed the skate-up request of Cody DePrie. DePrie was requesting to skate-up from the Squirt A team to the Pee Wee B team. After lengthy discussion, review of the bylaws and a search of the USA Hockey Annual Guide, the Board voted 3-2 to deny the request (Jon DePrie excused himself from the vote).
The meeting was adjourned at 7:30 PM. The next meeting is scheduled for Thursday, October 12, 2007, at 6:30 PM, Goggin Ice Arena.
The October meeting of the Butler County Youth Hockey Association was conducted on October 11, 2007, at the Goggin Ice Arena (Conference Room 227). The meeting was called to order at 6:35 PM; the Board Members present were Jim Bell, Dave Brabender, Judy Hannon, Sarah Persinger and Shaunna Tafelski. Board Members absent were Jon DePrie, Kelly Marks, Jim Moffett and Dan Sens.
Secretary’s Report: The Secretary reported that since he had missed the September meeting; the minutes from the September meeting and the special meeting on October 1, 2007 would be submitted at the November meeting; along with the minutes from this evening’s meeting.
The Secretary reported that the Board had received resignation letters/statements from Board Members Jon DePrie and Dan Sens. The Board accepted their resignations.
Treasurer’s Report:The account balance to date was $26,335.39 in the checking account. The Treasurer’s report was approved as submitted. The Treasurer reported that $1,269.24 had been received from the Kroger fund-raising program and would be credited to the appropriated player accounts.
The Treasurer reported that she had three refunds/credits still pending from the 2006-2007 ice fees refund program (2 - $150.00 to players and 1 - $150.00 to the Taylor Metcalf fund).
Equipment Manager’s Report:No report. The Board discussed the BCYHA off-site storage locker and whether it was a necessity to continue with the storage unit. Several Board Members would go to the locker and review its contents and then the Board would make a decision on whether to keep the rental unit.
Coaching Coordinator’s Report:Danny Morris (alumnus of BCYHA and Miami University student) would be coaching the Pee Wee B team; Judy Hannon and the Lamb family would be assisting Danny Morris in the scheduling, etc., of the team.
It was reported that a BCYHA coach (Pee Wee A) would be serving a one game suspension for going out onto the ice to break up an altercation. No further Board discipline would be necessary. Jim Bell stated to make sure the Manager clearly noted the game suspension on the “suspension serving” game score sheet as proof that the suspension was served.
GDYHL/MYHL Representative’s Report:The Board discussed the Pee Wee B team affiliation in the newly formed MYHL. The team would be playing 16 games in the MYHL.
BTHL Representative’s Report:No report.
Old Business:
Board Stipends – It was moved and seconded that Dan Sens receive a pro-rated Board stipend for the 2007-2008 season (pro-rated through September). The motion passed.
New Business:
Vacant Board Seats – The Board discussed the need to fill several of the vacant Board Member seats and reviewed the BCYHA By-laws for the procedure. The By-laws allow the Board to appoint BCYHA members in good standing to the vacant seats. Currently the Board make-up is lacking a member from the Pee Wee B team, so the Board would pursue an appointment from that body. It is not necessary that the Board fill all the vacant seats at this time. Currently the Board has representation from the Squirt A, Pee Wee A, Bantam A and High School Club areas. The Board discussed the vacant President seat and decided to wait on the appointment of a President.
Goggin Ice Arena Representative - The Board would contact Barry Schutte to discuss the Board’s main point of contact with Goggin Ice Arena; in the past it had been either Barry Schutte or Aaron Gates.
BCYHA Membership Letter – The Board discussed the subject matter for the upcoming correspondence to its membership regarding the 2007-2008 ice fees and BCYHA information. The Board felt it was necessary to reiterate the importance of all 2007-2008 fees being paid in full by December 31, 2007; and explaining the options for fundraising and scholarships (Taylor Metcalf). It was a concern of the Board that many of the delinquent accounts were awaiting Taylor Metcalf Funds; where the typical funding of a Metcalf Scholarship was 25% of the fees.
Credit Card Payments – The Board was investigating the possibility of payment of ice fees with a credit card.
Spirit Ware/Team Photos – The Board was investigating the use of Pat Taylor Photography for the team photos and Judy Hannon would be preparing a Spirit Ware order flyer soon.
The meeting was adjourned at 8:30 PM. The next meeting is scheduled for Thursday, November 8, 2007, at 6:30 PM, Goggin Ice Arena.
The November meeting of the Butler County Youth Hockey Association was conducted on November 8, 2007, at the Goggin Ice Arena (Conference Room 227). The meeting was called to order at 6:36 PM; the Board Members present were Jim Bell, Judy Hannon, Jim Moffett, Sarah Persinger and Greg Phillips. Board Members absent were Dave Brabender, Kelly Marks and Shaunna Tafelski.
The Board welcomed newly appointed Board member Greg Phillips to the meeting.
Secretary’s Report: The minutes from the Board meeting of September 13, 2007, October 1, 2007 and October 11, 2007, were approved as submitted. The Secretary reported that he had researched the past minutes regarding the Board stipend issue and found that the Board stipends were instituted during the 2002-2003 season. Presently there are no seated Board members that were on the 2002-2003 BCYHA Board.
Treasurer’s Report: The account balance to date was $34,354.71 in the checking account. The Treasurer’s report was approved as submitted. The Treasurer reported that $1,088.52 had been received from the Kroger fund-raising program and would be credited to the appropriated player accounts.
The Treasurer reported that she had three refunds/credits still pending from the 2006-2007 ice fees refund program (2 - $150.00 to players and 1 - $150.00 to the Taylor Metcalf fund). The only 2006-2007 outstanding ice fee is from a player that is playing outside the BCYHA.
Equipment Manager’s Report: The Board discussed the BCYHA off-site storage locker and whether it was a necessity to continue with the storage unit. Several Board members would visit the storage unit and ascertain if the unit is necessary. The rental on the storage unit is paid through November 2007.
Coaching Coordinator’s Report: No report.
GDYHL/MYHL Representative’s Report: No report.
BTHL Representative’s Report: No report.
Old Business:
2007-2008 Ice Fees – The 2007-2008 ice fees have been determined by the Board and payment invoices have been sent to the respective teams/players. The fees are as follows (less jerseys and/or additional team tournament fees): Squirt A, $832.83; Pee Wee B, $450.00; Pee Wee A, $959.72; and Bantam A, $1,190.45.
Credit Card Payments - The Board continues to investigate the possibility of payment of ice fees with a credit card, no report at this time.
Jerseys – It was reported that the Board is having difficulty with Carmargo Sports fulfilling their initial jersey order and it was decided to explore other options for jerseys and spirit ware. The Pee Wee B team is without jerseys.
Spirit Ware/Team Photos – The Board was investigating the use of Pat Taylor Photography for the team photos and Judy Hannon would be preparing a Spirit Ware order flyer soon.
BCYHA Membership Letter – The Board reviewed a draft of the upcoming correspondence to its membership regarding the 2007-2008 ice fees and BCYHA information. The Board felt it was necessary to reiterate the importance of all 2007-2008 fees being paid in full by December 31, 2007; and explaining the options for fundraising and scholarships (Taylor Metcalf). The Secretary would make the changes suggested and forward a draft of the letter to all Board members for a final review. The letter would be sent to all families via e-mail.
New Business:
None.
The meeting was adjourned at 7:35 PM. The next meeting is scheduled for Thursday, December 13, 2007, at 6:30 PM, Goggin Ice Arena.
The December meeting of the Butler County Youth Hockey Association was conducted on December 19, 2007, at the Goggin Ice Arena. The meeting was called to order at 6:30 PM; the Board Members present were Jim Bell, Dave Brabender, Judy Hannon, Kelly Marks, Jim Moffett, Sarah Persinger and Greg Phillips. Board Member absent was Shaunna Tafelski.
Secretary’s Report: The minutes from the Board meeting of November 8, 2007, were approved as submitted.
Treasurer’s Report: The account balance to date was $34,649.88 in the checking account. The Treasurer’s report was approved as submitted. The Treasurer reported that the rebates from the Kroger fund-raising program had been received and either credited to the appropriated player accounts or accruing for the player.
The Treasurer reported that all refunds/credits from the 2006-2007 ice fees refund program (two players and one Taylor Metcalf fund) had been dispensed. The only 2006-2007 outstanding ice fee is from a player that is playing outside the BCYHA.
The Board discussed the outstanding 2007-2008 ice fees; the biggest outstanding balance was with the Bantam A team, which owed approximately $6,300.00. The Board discussed sending a letter/e-mail to the team relaying their concerns and citing the need for the individual player accounts to be rectified by December 31, 2007, or individual players would be prohibited from practicing or playing, per BCYHA rules/regulations. Jim Bell said that he would correspond with the Bantam A team, as both a parent and Board Member, relaying the team’s situation and the Board’s concerns. Kelly Marks stated that she would also discuss the matter with the Bantam A Coach, Dan Sens.
Equipment Manager’s Report: The Board continued the discussion on the BCYHA off-site storage locker and whether it was a necessity to continue with the storage unit. Several Board members would visit the storage unit and ascertain if the unit is necessary.
Coaching Coordinator’s Report: No report.
GDYHL/MYHL Representative’s Report: Greg Phillips was appointed the Board’s representative to the MYHL.
BTHL Representative’s Report: No report.
Old Business:
Credit Card Payments - The Board continues to investigate the possibility of payment of ice fees with a credit card, no report at this time.
Referee Issues – Jim Bell stated that Referee Scheduler Chris Sharon had a concern that the Squirt A coach was attempting to schedule referees on his own; versus going through the referee scheduler. The Board thought that this issue had been rectified with the coach.
New Business:
Taylor Metcalf Tournament – The Board commented that one of the weekends for the Taylor Metcalf Tournament was scheduled for the Easter Weekend and whether the tournament would be re-scheduled. Tournament Director Jim Sterns would be contacted for clarification.
January Meeting Issues – The Board wished to discuss the following items at the January meeting; 2008-2009 player/team projections, coaches/parents/managers handouts, and web site.
The meeting was adjourned at 7:35 PM. The next meeting is scheduled for January 9, 2008, at 6:30 PM, Goggin Ice Arena.
