Butler County Youth Hockey Association
2006 Board Minutes
January 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
JANUARY 26, 2006
The January meeting of the Butler County Youth Hockey Association was conducted on January 26, 2006, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Steve Alexander, Dave Brabender, Preston Johnson, Gregg Lamb, Mark Luft, Kelly Marks, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Jim Bell, Roger Atkin, Chris Johnson, Mike McCartney and Chris Sharon.
Guests present were Barry Schutte and Bob Rost.
Secretary’s Report: The minutes of the November and December meetings were approved.
Treasurer’s Report: The account balance as of January 26, 2006 was $27,080.06 in the checking account. The Treasurer’s report was approved as submitted.
Mark Luft reported that the fund raisers were going well.
Equipment Manager’s Report: No report.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: No report.
Old Business:
Name Change - The Board continued discussions regarding recent meetings with Miami University/Goggin representative relevant to discussions on the 2006-2007 Atoms and House programs and use of the Redhawks name.
New Business:
2006-2007 Ice Schedule – Barry Schutte discussed the proposed 2006-2007 ice schedule at the new rink.
The meeting was adjourned at 8:00 PM. The next meeting is scheduled for February 23, 2006, at 6:30 PM, at the Goggin Ice Arena.
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
FEBRUARY 23, 2006
The February meeting of the Butler County Youth Hockey Association was conducted on February 23, 2006, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Steve Alexander, Jim Bell, Dave Brabender, Gregg Lamb, Mark Luft, Kelly Marks, Mike McCartney, and Dan Sens. Board Members/Representatives absent were Roger Atkin, Chris Johnson, Preston Johnson, Chris Sharon and Shaunna Tafelski.
Guests included Jeff Day, Bob Rost and Barry Schutte.
Barry Schutte reported on the proposed 2006-2007 Atoms program that would be operated by Miami University as part of their skating program and the proposed Mites/Squirts House program. Barry also relayed that the 06-07 ice fees had be finalized for the new rink ($180/hour Main sheet and $160/hour B sheet, BCYHA would receive a 10% discount).
Secretary’s Report: The minutes of the January meeting were approved.
Jim Bell reported for Roger Atkin that the following players had been chosen as “Player of the Week” during the season: Kyle Tafelski, Ryan Pickering, David Johnson, Chris Lamb, Sam Johnson, Morgan McQueen, Graham Day, Logan Bergeron, Harrison Garver, Samantha Hannon, Zack Sens, Andy Sens, Kathryn Roth, Zach Moffett, Colt Fitzpatrick, and Christie Gray.
Treasurer’s Report: The account balance as of February 23, 2006 was $34,162.41 in the checking account. Approximately $3,000.00 of the balance is fundraising monies that will be credited to individual players/families. The Treasurer’s report was approved as submitted.
The treasurer reported that approximately $800.00 in 2005-2006 Ice Fees are still outstanding. Also the second half ice bill, approximately $25,000.00, will be due shortly.
Equipment Manager’s Report: No report.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: No report.
Old Business:
Logo/Name Change – The Board approved the logo/name change for the 2006-2007 season (Blackhawks to Redhawks). The Board would begin a search for jersey types and logo.
New Business:
2006-2007 Coaches – The Board discussed the 2006-2007 coaches and decided on the following coaches: Squirt House/TBA, Squirt A/Bob Rost, Pee Wee House/Gregg Lamb, Pee Wee A/Dave Sens, Bantam House/Dave Brabender, Bantam A/Dan Sens, Bantam AA/Gary McAllister.
2006-2007 Try-outs – Try-outs for all travel teams would be June 10 and 17, 2006, at the new ice arena, from 4:00 PM to 7:00 PM.
The meeting was adjourned at 8:39 PM. The next meeting is scheduled for March 9, 2006, at 6:30 PM, at the Goggin Ice Arena.
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March 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
MARCH 9, 2006
The March meeting of the Butler County Youth Hockey Association was conducted on March 9, 2006, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Steve Alexander, Jim Bell, Dave Brabender, Gregg Lamb, Mark Luft, Kelly Marks, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Chris Johnson, Preston Johnson, Mike McCartney and Chris Sharon.
Guest present were Jeff Day, Jon DePrie, Judy Hannon, Bob Rost and Doug Short.
Secretary’s Report: The minutes of the February meeting were approved.
Treasurer’s Report: The account balance as of March 9, 2006 was $35,153.97 in the checking account. The Treasurer’s report was approved as submitted.
The Treasurer reported that the second half ice bill and the spring ice bill were still outstanding.
Equipment Manager’s Report: Dan Sens reported that he had submitted a grant application to Butler Rural Electric Cooperative for $5,000.00. Dan also reported that he had been investigating the purchase of the 2006-2007 jerseys from Clark Sporting Goods, Capital Varsity and Kesslers.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: Gregg Lamb reported that he had been investigating the options of the Pee Wee House team skating in either the GDYHL or the CAHA house league.
BTHL Representative’s Report: No report.
Old Business:
Redhawks Logo/Jersey – The Board reviewed several logo designs but came to no decision. The Board also discussed just using script across the jerseys, similar to the New York Ranger’s jerseys, using Redhawks or BCYHA script and putting a logo on the shoulder. Judy Hannon and Mark Luft volunteered to investigate further options.
New Business:
2006-2007 Teams – The Board discussed the possible options and player numbers for teams at several levels. The squirt and mite levels appears to have issues with adequate number of players to field both a travel and house team. The Board discussed the proposed mite/squirt house program, a select tourney team from the house program, and a squirt travel team.
2006-2007 Skate-up Requests – The skate-up requests for current BCYHA players must be received by March 31, 2006. Currently requests have been received for two players to skate-up from Squirt to Pee Wee. Keith Hamilton would send an e-mail to all families notifying them of the deadline.
2006-2007 BCYHA Board – Keith Hamilton would send an election ballot to all BCYHA families for the 2006-2007 Board election. Two seats are available on the ten member board, for a two year term. The following BCHYA members have asked to be placed on the ballot: Jeff Day, Jon DePrie, Judy Hannon, Chris Johnson, Gregg Lamb and Doug Short. The deadline for receipt of ballots is April 7, 2006.
The meeting was adjourned at 8:39 PM. The next meeting is scheduled for Thursday, April 27, 2006, at 6:30 PM, at the Goggin Ice Arena.
April 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
APRIL 27, 2006
The April meeting of the Butler County Youth Hockey Association was conducted on April 27, 2006, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Steve Alexander, Jim Bell, Dave Brabender, Preston Johnson, Kelly Marks, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Chris Johnson, Gregg Lamb, Mark Luft, Mike McCartney and Chris Sharon.
Guests present were Jeff Day, Jon DePrie, and Judy Hannon.
Secretary’s Report: The minutes of the March meeting were approved.
Treasurer’s Report: The account balance as of April 27, 2006 was $20,409.10 in the checking account. Approximately $2,000.00 of the monies in the checking account was fundraising monies that will be credited to individual families’ accounts. The Treasurer’s report was approved as submitted.
The Treasurer reported that the second half ice bill had been paid, but the spring/summer ice bill was still outstanding.
Equipment Manager’s Report: Dan Sens reported that he had received a negative response from Butler Rural Electric Cooperative on the grant application proposal for $5,000.00. Dan also reported that he had been investigating the purchase of additional goalie gear, pucks and water bottles for the 2006-2007 season.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: Dan Sens reported that he had the try-out dates posted on the BTHL web site and he had contacted the BTHL that BCHYA would possibly have three travel teams in the BTHL in 2006-2007 (Squirt, Pee Wee and Bantam). Dan reported that the BTHL had not had their spring league meeting yet.
Old Business:
Redhawks Logo/Jersey – Judy Hannon reported that she and Mark Luft had found jerseys similar to the design which had been discussed at previous meetings. Judy distributed a handout depicting the jersey designs. The Board decided on the Toronto style jerseys (Red/Away, White/Home). The Board decided that all travel teams would purchase the “higher” end jerseys, while the mite/squirt house programs would receive a less costly jersey, with the same designs.
2006-2007 Teams – The Board decided that it would field teams in the following divisions: Mite/House, Squirt/House, Squirt A, Pee Wee House, Pee Wee A, Bantam House, Bantam A and Bantam AA (independent). The Board discussed the need to find a Squirt A coach and Judy Hannon and Dan Sens would contact Brian Humfleet to discuss the coaching position. The Board discussed the need to find an additional coach at the Pee Wee House level to insure adequate skill development for the players.
2006-2007 Skate-up Requests – The Board denied the two skate-up requests for the Squirts petitioning to skate-up to Pee Wee.
2006-2007 Tryouts – The Board decided on a try-out fee of $30.00 for the June 10 and 17, 2006 tryouts for the Squirt A, Pee Wee A and Bantam A teams. It was decided that a flyer would be distributed within the schools and mailed to all BCYHA families to insure adequate numbers at the tryouts, especially at the Squirt A level. The flyer would also contain information regarding the Squirt A situation, coaches, etc.
New Business:
2006-2007 BCYHA Board – Keith Hamilton reported that he had received 32 votes for the 2006-2007 Board election, for the two seats available on the ten member board. Jeff Day and Judy Hannon received the most votes and were elected to a two year term. The 2006-2007 BCYHA Board will consist of Jim Bell, Dave Brabender, Jeff Day, Keith Hamilton, Judy Hannon, Mark Luft, Kelly Marks, Mike McCartney, Dan Sens and Shaunna Tafelski. The Board thanked Steve Alexander and Preston Johnson for their service to the Association.
The meeting was adjourned at 8:45 PM. The next meeting is scheduled for Thursday, May 11, 2006, at 6:30 PM, at the Butler Rural Electric Cooperative Office.
May 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
MAY 11, 2006
The May meeting of the Butler County Youth Hockey Association was conducted on May 11, 2006, at the BREC Community Room. Keith Hamilton, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Jim Bell, Judy Hannon, Mark Luft, Kelly Marks, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Dave Brabender, Jeff Day, Aaron Gates, Mike McCartney and Chris Sharon.
Secretary’s Report: The minutes of the April meeting were approved.
Treasurer’s Report: The account balance as of May 11, 2006 was $20,409.10 in the checking account. Approximately $2,000.00 of the monies in the checking account was fundraising monies that will be credited to individual families’ accounts. The Treasurer’s report was approved as submitted.
The Treasurer requested that she be permitted to solicit a proposal from an Accountant to file the BCYHA State and Federal tax returns. The Board agreed.
With the necessity of purchasing all new game jerseys for the season, the Treasurer requested that the Board investigate the feasibility of purchasing one jersey per player for the 2006-2007 season. The Board would discuss this matter at a later date. The Board discussed re-submitting the BREC community fund grant in August 2006 and using those funds for the jerseys.
Equipment Manager’s Report: Dan Sens reported that he had been investigating the purchase of additional goalie gear, pucks and water bottles for the 2006-2007 season.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: Dan Sens reported that the BTHL spring league meeting was scheduled for May 20, 2006.
Old Business:
Redhawks Logo/Jersey – Judy Hannon reported that she and Mark Luft had found three design alternatives for the jerseys, using different combination of script on the jersey fronts. Sample jerseys would be available at try-outs for player sizing.
2006-2007 Tryouts – The Board decided on a try-out fee of $30.00 for the June 10 and 17, 2006 tryouts for the Squirt A, Pee Wee A and Bantam A teams. Try-outs would begin at 4:00 PM on June 10th and 3:00 PM on June 17th. The Bantam AA team tryouts would be held in Cincinnati on May 18th and 23rd.
Summer Pond Hockey – Summer Pond Hockey would be held June 24th, July 8th, July 15th, July 22nd, July 29th, and August 5th. Divisions would be Mite/Squirt, Pee Wee/Bantam, and Bantam AA/Midget/High School. Cost would be $10.00 per session, with no multiple session discounts.
2006-2007 Ice Schedule – The Board discussed at length the 2006-2007 practice/game ice schedule; with no decision being made. Kelly Marks was to contact the coaches regarding when each team wanted to begin their league home games.
New Business:
USA Hockey On-Line Registration – Mark Luft reported on the USA Hockey On-Line Registration process. The Board agreed that the Association would use on-line registration for the 2006-2007 season. Information on the registration process would be forwarded to all teams.
2006-2007 BCYHA Board Elections – For the 2006-2007 season the Board elected Dan Sens, President; Kelly Marks, Vice President/Ice Scheduler; Mark Luft, Registrar; Shaunna Tafelski, Treasurer; Jim Bell, Secretary; Judy Hannon, Spirit Wear/Jerseys Coordinator; Dave Brabender, Public Relations Coordinator; and Dan Sens, Equipment Manager and BTHL Representative.
The meeting was adjourned at 8:45 PM. The next meeting is scheduled for Thursday, June 15, 2006, at 6:30 PM, at the Butler Rural Electric Cooperative Office.
June 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
JUNE 15, 2006
The June meeting of the Butler County Youth Hockey Association was conducted on June 15, 2006, at the BREC Community Room. Dan Sens, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Jim Bell, Dave Brabender, Keith Hamilton, Judy Hannon, Mark Luft, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Jeff Day, Aaron Gates, Kelly Marks, Mike McCartney and Chris Sharon.
Mike McCopin, W. E. Michaels Sports, was in attendance and presented the Board with samples of jersey design and quality for consideration for the 06-07 season.
Secretary’s Report: The minutes of the May meeting were approved.
Treasurer’s Report: The account balance as of June 15, 2006 was $20,409.10 in the checking account. Approximately $2,000.00 of the monies in the checking account was fundraising monies that will be credited to individual families’ accounts. The Treasurer’s report was approved as submitted.
The Treasurer reported that the summer ice bill and the purchase of jerseys are outstanding. The treasurer also requested that each travel team set up its individual team accounts for additional team fees, tournaments, etc.; rather than passing these fees through the BCYHA account.
The Board discussed assessing the try-out fee to all players, once they are assigned to a team, whether they attend try-outs or not attend try-outs. It was moved and seconded to assess the try-out fee, motion was approved unanimously.
Equipment Manager’s Report: Dan Sens reported that he had been investigating the purchase of additional goalie gear, pucks and water bottles for the 2006-2007 season.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report. Dan Sens has contacted the GDYHL President about holding the league meeting at the new Goggin Ice arena in July.
BTHL Representative’s Report: Dan Sens reported that he attended the BTHL spring league meeting on May 20, 2006. The BTHL had received a request for Nashville to joint the league, which would be contingent upon being able to form a division to include Nashville with teams within a 200 mile radius.
Old Business:
Redhawks Jersey – Mark Luft reported that W. E. Michael Sports had offered the best price/service for jerseys ($30.00/House and $56.00+/- travel). Jerseys would be red and white, in the Toronto Maple Leafs style. After discussion, Mark Luft moved that W. E. Michaels Sports be selected as the vendor for the BCYHA jerseys, Shaunna Tafelski seconded. Motion was approved unanimously. Sample jerseys would be available for player sizing throughout the summer.
2006-2007 Tryouts – At the June 10th try-outs there were 11 Squirt A players, 15 Pee Wee A players, 11 Bantam A players. The Bantam AA team try-outs were held in May with 15 players attending.
Summer Pond Hockey – Summer Pond Hockey would be held June 24th, July 8th, July 15th, July 22nd, July 29th, and August 5th. Divisions would be Mite/Squirt, Pee Wee/Bantam, and Bantam AA/Midget/High School. Cost would be $10.00 per session, with no multiple session discounts.
USA Hockey On-Line Registration – Mark Luft reported on the USA Hockey On-Line Registration process. The Board agreed that the Association would use on-line registration for the 2006-2007 season and information on the registration process would be forwarded to all teams.
New Business:
Pee Wee House – It was moved and seconded that Jim McGargish be appointed Pee Wee House Coach. The motion passed unanimously.
WHACK Teams – The Board discussed the formation of the WHACK league (Western Hills/Elder HS) at Goggin Ice Arena and its potential effects on BCYHA.
The meeting was adjourned at 8:45 PM. The next meeting is scheduled for Thursday, July 13, 2006, at 6:30 PM, at the Butler Rural Electric Cooperative Office.
July 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
JULY 13, 2006
The Butler County Youth Hockey Association did not conduct a Board meeting in July, due to summer vacation conflicts. The next meeting the BCYHA is scheduled for August 10, 2006, at the BREC.
August 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
AUGUST 10, 2006
The August meeting of the Butler County Youth Hockey Association was conducted on August 10, 2006, at the BREC Community Room. Dan Sens, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Dave Brabender, Keith Hamilton, Kelly Marks, Mark Luft, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Jim Bell, Jeff Day, Aaron Gates, Judy Hannon, Mike McCartney and Chris Sharon.
Secretary’s Report: No report.
Treasurer’s Report: The account balance as of August 10, 2006 was not available. Approximately $2,000.00 of the monies in the checking account was fundraising monies that will be credited to individual families’ accounts. The Treasurer’s report was approved as submitted.
Equipment Manager’s Report: Dan Sens reported that he had been investigating the purchase of additional goalie gear, pucks and water bottles for the 2006-2007 season.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report. Dan Sens contacted the GDYHL President about holding the league meeting at the new Goggin Ice arena in July, but received no response.
BTHL Representative’s Report: No report. BTHL scheduling meeting is September 16, 2006, in Dayton, OH.
Old Business:
Redhawks Jersey – Mark Luft reported that W. E. Michael Sports had found a “Canadian National Team” style jersey that would be suitable color/style for the BCYHA jerseys, rather than use the Toronto Maple Leafs style, but change to red. It was moved and seconded to change the style of jersey as discussed, the motion was approved unanimously.
2006-2007 Teams – Jim McGargish has agreed to coach the Pee Wee House team.
BCYHA Logo – The logo will be similar to the Miami RedHawk, with a few minor changes.
USA Hockey On-Line Registration – Mark Luft reported that the USA Hockey On-Line Registration was in process and confirmation numbers were being forwarded to him.
New Business:
BCYHA Team League Affiliations – The Board discussed the league affiliations for the BCYHA teams and the need to submit league applications. The teams would compete as follows: Bantam AA (Independent), Bantam A (BTHL), Bantam Recreation (Independent), Pee Wee A (BTHL), Pee Wee Recreation (GDYHL), Squirt A (BTHL) and remaining Squirt/Mites (DHL).
The meeting was adjourned at 8:00 PM. The next meeting is scheduled for Thursday, September 21, 2006, at 6:30 PM, at the Goggin Ice Arena.
September 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
SEPTEMBER 21, 2006
The September meeting of the Butler County Youth Hockey Association was conducted on September 21, 2006, at the Goggin Ice Arena, Conference Room 152. Dan Sens, President, called the meeting to order at 6:44 PM. Board Members/Representatives present were Jim Bell, Dave Brabender, Judy Hannon, Mark Luft, Kelly Marks, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Aaron Gates, Keith Hamilton, Mike McCartney and Chris Sharon. Also present were Jeff Conn, Lisa Croucher and John DePrie.
Secretary’s Report: The minutes of the June, July and August meetings were approved.
The Board accepted the resignation of Board Member Jeff Day. The Board discussed filling the vacant Board position and would contact the “next highest vote getter” from the 2006-2007 season election. It was determined that Mr. John DePrie was the next eligible candidate (in the audience); Mr. DePrie said he was still interested in serving on the Board, but wanted to discuss the matter with his family. He would have a response to the Board by the October meeting.
Treasurer’s Report: The account balance as of September 21, 2006 was $34,869.02 in the checking account. The Treasurer’s report was approved as submitted.
The Treasurer reported that the majority of the players’ ice fee payments were being received in a timely manner.
Equipment Manager’s Report: Dan Sens reported that he had purchased the new water bottles and pucks for the season. The equipment had been distributed to the travel teams. The practice pucks are being kept at Goggin Ice Arena’s BCYHA locker, for all teams to use at practice. Dan is investigating the purchase of additional goalie gear for the DHL program and the Recreation program teams.
The Board discussed sending an e-mail to all association families requesting that any family that would like to donate hockey gear (sized for mites and squirts) bring it to the DHL free skate session on October 18, 2006.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report. BCYHA had offered to host a GDYHL league meeting at Goggin Ice arena in July, but did not receive a response from the GDYHL President. The Pee Wee Recreation team had received its GDYHL schedule.
BTHL Representative’s Report: Dan Sens reported that he and the other BTHL coaches attended the BTHL scheduling meeting on September 16, 2006. The 2006-2007 BTHL schedules have been posted on the BTHL web site.
Old Business:
Redhawks Jersey – Mark Luft reported that W. E. Michael Sports had received the jerseys and were in the process of embroidering the crest, numbers and names. Jerseys should be available to all travel teams within the next two weeks.
2006-2007 Teams –Shaunna Tafelski reported that she had been in contact with Chris Sharon, Referee Scheduler, and fees were remaining at the 2005-2006 season rates. Kelly Marks requested that all the travel teams forward copies of their home schedule to her, so that she can check against the ice schedule and forward to Goggin Ice Arena.
Development Hockey League Program Update – Dan Sens reported that he conducted a coaches meeting on September 19, 2006. The program would kick-off with a Free Skate on October 18, 2006, 5:30 PM. The Board decided to place ads in the Journal News and Oxford Press to advertise the DHL event. The Board also discussed with the resignation of Jeff Day (he also removed his name from coaching in the DHL program) that the concept of a select team to participate in additional games and post-season tournaments was in jeopardy, unless another parent took over that team.
Hockey On-Line Registration – Mark Luft reported on the USA Hockey On-Line Registration process. Several Board Members expressed that their team has experienced difficulty with the process and several Board Members expressed that the process went very smoothly. Mark commented that the on-line process was the preferred method of registration by USA Hockey.
New Business:
Pee Wee House Jerseys– Jim McGargish, Pee Wee House Coach, would poll his parents regarding the purchase of the jerseys (either house quality or travel quality).
Spirit Wear – Judy Hannon volunteered to handle spirit wear and would be contacting vendors to select items.
Team Photos – Kelly Marks volunteered to handle team photos for this season.
Skate-up Requests – Lisa Croucher presented the Board with a skate-up request for her son (Luke Croucher), second year mite. Ms. Croucher was requesting that he be allowed to move-up from mite (DHL program) to Squirt A team, since it appeared that there would not be a squirt/mite house select team. Ms. Croucher stated that she had discussed this matter with Brian Humfleet, Squirt A Coach and he was agreeable with the request, although Mr. Humfleet’s required signature was not on the request. The Board approved the skate-up request, pending Mr. Humfleet’s approval.
Jeff Conn presented the Board with a skate-up request for his son (Jared Conn), second year mite. Mr.Conn was requesting the skate-up request to the Squirt A team, since it appeared that there would not be a squirt/mite house select team. Mr.Conn stated that he had not discussed this matter with Brian Humfleet, Squirt A Coach, since he had just become aware of the DHL Mite/Squirt Select team situation. Mr.Conn requested that his son be allowed to try-out for the Squirt A team and let Coach Humfleet make the decision. The Board conditionally approved the skate-up request, pending Mr. Humfleet’s approval and that Jared Conn makes the Squirt A team.
Mark Luft advised Lisa Croucher and Jeff Conn to begin the USA Hockey Registration process and forward the confirmation numbers to him in a timely manner, so that the players can be added to the rosters. Also the families were made aware that the costs associated with a travel team were more expensive that those of the DHL program.
The meeting was adjourned at 8:45 PM. The next meeting is scheduled for Thursday, October 12, 2006, at 6:30 PM, at the Goggin Ice Arena.
October 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
OCTOBER 12, 2006
The October meeting of the Butler County Youth Hockey Association was conducted on October 12, 2006, at the Goggin Ice Arena, Conference Room 227. Dan Sens, President, called the meeting to order at 6:45 PM. Board Members/Representatives present were Jim Bell, Dave Brabender, Judy Hannon, Mark Luft Dan Sens and Shaunna Tafelski. Board Member Kelly Marks arrived at 7:50 PM. Board Members/Representatives absent were Roger Atkin, Aaron Gates, Keith Hamilton, Mike McCartney and Chris Sharon. Also present were Jeff Conn, Richard Eluer, John DePrie and Paul Harding.
Secretary’s Report: The minutes of the September meeting were approved.
Treasurer’s Report: The account balance as of October 12, 2006 was $39,246.12 in the checking account. The Treasurer reported that recently paid invoices included the initial jersey order, annual storage locker rental, and DHL newspaper advertisements. The Treasurer’s report was approved as submitted.
The Treasurer presented the Board with the 2006-2007 Adjusted Ice Fee Schedule, as follows: DHL participants ($200.00), Squirt A team ($956.00), Pee Wee Rec team ($450.00), Pee Wee A team ($960.00), Bantam Rec Team ($857.00), Bantam A team ($1,061.00) and Bantam AA team ($1,367.00). The Adjusted Ice Fee Schedule was approved as presented.
The Board discussed the selling of extra unused ice to outside hockey groups. Miami University was hesitant to sell ice to outside groups, without first consulting with its main user groups (BCHYA, Talawanda and WHAC). The association has been approached by a Dayton travel team wanting to buy several sheets of game ice and the association is prohibited from selling its ice to an outside group by its ice agreement with Miami University. If the ice is unusable by a team and the association, it would turn the ice back into Miami University, and then the University could contract with the outside group.
Equipment Manager’s Report: Dan Sens reported that he would be purchasing 4 sets of additional goalie gear for the DHL program and the Recreation program teams. The cost would be approximately $1,300.00 and he would be placing the order within the next few days.
The Board discussed sending another e-mail to all association families requesting that any family that would like to donate hockey gear (sized for mites and squirts) bring it to the DHL free skate session on October 18, 2006.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
The Board discussed the situation that has arisen on the Pee Wee Rec team with the coach’s CEP certification card expiring and the next CEP certification class in December. The President would contact USA Hockey to discussion the situation, but in the interim, a Pee Wee Rec parent with a current CEP certification card and would be asked to assist with the team.
GDYHL Representative’s Report: No report. The Pee Wee Recreation team had received its GDYHL schedule and the league schedule is posted on the GDYHL web site.
BTHL Representative’s Report: The Board discussed the posting on the BTHL web site that the Pee Wee A team and the Squirt A team were in violation of a BTHL rule regarding roster submission. Dan Sens reported that he spoke with Len Holtgrenven at the BTHL and the teams needed to re-submit their rosters to both the BTHL and the appropriate division head. Mark Luft reported that the information submitted to the BTHL was the same as on the rosters and most teams were still awaiting the return of their rosters from the Ohio/ Mid Am representative.
Old Business:
Redhawks Jersey – Mark Luft reported that W. E. Michael Sports were still in the process of embroidering the crest, numbers and names for the travel team jerseys. Also, if any skaters wanted extra game socks, they were available.
Development Hockey League Program Update – Dan Sens reported that the program would kick-off with a Free Skate on October 18, 2006, 5:30 PM. The Board placed ads in the Journal News and Oxford Press to advertise the DHL event the next two weeks. Currently the Association has received 23 pre-registrations for the program and expect over 40 participants. Several parents expressed concern over the DHL program and not being notified of the change from a traditional mite level program and squirt level program. The Board responded that if there were concerns, they should have been expressed sooner, rather than a week before the start of the program. The President stated that he had not received any negative comments regarding the program. The Board had been discussing this matter since early spring and all meetings were open to all association members; in addition mailers had been sent to all skaters in those age groups, flyers distributed in schools and the 2005-2006 coaches that were affected were part of the discussions. The Board explained their reasoning for the program and the concept of a select team to participate in additional games and post-season tournaments. Although a select team would be in jeopardy, unless a parent stepped up to oversee that team.
New Business:
USA Hockey Volunteer Background Checks – Mark Luft reported on the USA Hockey rule that all volunteers must go through a background check, through the Mid Am District. The screen process cost $30.00 per person. Mark reported that when checking on-line several of the coaches’ background check had either expired and/or was not listed. The Board decided to pay for all Head Coaches to be re-screened, if they could not provide the “proof of screening card”. There was some discussion on how “up to date” the web site was since several members have current cards, but were not listed on the site.
Spirit Wear – Judy Hannon reported that she had a meeting scheduled with W. E. Sports to discuss spirit wear sales would be contacting the teams shortly thereafter to order items. The spirit wear sales would be used as a fund raiser.
Team Photos – No report.
The meeting was adjourned at 8:30 PM. The next meeting is scheduled for Thursday, November 9, 2006, at 6:30 PM, at the Goggin Ice Arena.
November 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
NOVEMBER 9, 2006
The November meeting of the Butler County Youth Hockey Association was cancelled due to lack of business items. The next meeting is scheduled for December 14, 2006, at the Goggin Ice Arena.
December 2006
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
DECEMBER 14, 2006
The December meeting of the Butler County Youth Hockey Association was cancelled due to lack of business items. The next meeting is scheduled for January 11, 2007, at the Goggin Ice Arena.
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