Butler County Youth Hockey Association
2005 Board Minutes
January 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
JANUARY 27, 2005
The December Board meeting of the Butler County Youth Hockey Association was conducted on January 27, 2005, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:35 PM. Board Members/Representatives present were Steve Alexander, Jim Bell, Aaron Gates, Julie Hettinga, Kelly Marks, Gregg Lamb, Dan Sens, and Chris Sharon. Board Members/Representatives absent were Roger Atkin, Chris Ernstes, Chris Johnson, Preston Johnson, Mike McCartney, and Shaunna Tafelski. Also in the audience was Barry Schutte, Miami University.
Mr. Schutte introduced himself to the Board as the new Goggin Ice Arena Manager. Barry stressed the importance of collaboration between Miami University and BCYHA in growing youth hockey in the area. The group discussed the spring ice schedule, the possibility of keeping the ice in either May or August to assist the Board in try-outs and clinics, different community outreach programs to introduce children to the sport of hockey, and various Miami staff sponsored clinics. The group discussed various options for the May ice time (4 on 4 spring hockey, try-outs, clinics, etc.).
Jim Bell added that the Nick Petraglia, Miami Volunteer Coach, was running a clinic during practices on February 9, 2005, to assist the BCYHA teams. Aaron Gates discussed the possibility of having a Goalie Clinic on February 21, 2005, run by Nick Petraglia and some Miami players.
Secretary’s Report: The minutes of the December meeting was approved as submitted. Jim Bell reported that the Board had received a resignation letter from Cathy Harris, resigning from the Board. The Board accepted Ms. Harris’ resignation.
Treasurer’s Report: The January account balance as of January 26, 2005 was $23,420.94 in the checking account. The initial ice invoice ($33,048.95) had been paid. It was moved and seconded to accept the Treasurer’s report, motion passed.
The Board denied a request from a Bantam A player to be relieved of his financial obligation for the remainder season, due to family financial constraints. The Board suggested that the player look to other options to pay his fees. The President would contact the family with the Board’s decision.
The Board discussed several Pee Wee and Bantam age players in the Atoms program and decided that they could be added to the Pee Wee Recreation and Bantam Recreation Teams for an additional $100.00 in fees (above their initial Atoms fee).
Equipment Manager’s Report: No report.
Jim Bell reported that he had spoken to representatives of the City of Hamilton and would be touring the Hamilton Ice Arena in February to arrange for the pick-up of the BCYHA equipment/items that are currently at the arena.
Coaching Coordinator’s Report: The coaching coordinator position remains vacant. Chris Sharon stated that he would assist in evaluations, etc., if available, but due to family obligations could not take the position.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: No report.
Old Business:
2005-2006 Recreation Teams Committee – No report.
Board Compensation (Tabled 7/14/04) – Issue remained tabled, to be discussed prior to 2005-2006 BYCHA Board elections.
New Business:
Nominating Committee – The secretary was directed to contact all teams, via e-mail, and request that all parents be notified of the upcoming Board election and if anyone was interested in being included on the ballot to contact a Board member. The Board would review the slate of candidates at the February meeting and prepare the ballot for the membership.
2005-2006 Try-Outs Committee – The Board discussed having information regarding the 2005-2006 Try-Outs prior to the end of the 2004-2005 season, so that information could be distributed to all players at the end of the season. This item would be discussed further at the February meeting, no action taken.
Fund Raising Opportunity/President Day Weekend Skating Competition Meet – The Board discussed a fund raising opportunity at Goggin Ice Arena, over President’s Day weekend, running the concession stands. The secretary was directed to pursue this matter and obtain further information.
Summer Ice Schedule – No report.
Referee Issues – Chris Sharon reported that due to the scheduling of the games at Goggin, that ice time was being wasted and that the majority of the games were being completed prior to the ice time allotted for the game. Chris would work with the ice scheduler for the 2005-2006 season to rectify the situation, which in turn would save costs.
For the Good of the Board – The Board reviewed an e-mail complaint from a parent of the Bantam A team regarding their perception of coaching inadequacies within the team. The Board reviewed subsequent e-mails from other team parents and the coaches regarding the complaint and found no merit to the matter. The president would contact the parent with the Board’s findings.
The meeting was adjourned at 8:30 PM. The next meeting is scheduled for Thursday, February 17, 2005, 6:30 PM, at the Goggin Ice Arena conference room.
February 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
FEBRUARY 17, 2005
The February Board meeting of the Butler County Youth Hockey Association was conducted on February 17, 2005, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:40 PM. Board Members/Representatives present were Jim Bell, Julie Hettinga, Kelly Marks and Dan Sens. Board Members/Representatives absent were Steve Alexander, Roger Atkin, Chris Ernstes, Aaron Gates, Chris Johnson, Preston Johnson, Gregg Lamb, Mike McCartney, Chris Sharon, and Shaunna Tafelski.
Secretary’s Report: The minutes of the January meeting was approved as submitted.
Treasurer’s Report: The February account balance as of February 15, 2005 was $27,547.70 in the checking account. It was moved and seconded to accept the Treasurer’s report, motion passed.
The Board discussed the outstanding player ice fees ($7,570.00) and directed the Treasurer to contact the respective player’s team manager regarding collecting the fees. Players would not be allowed to continue to play until fees are paid or arrangements made.
The Board discussed a request from a parent to transfer funds to BCYHA from their daughter’s fundraising account in a gymnastic program in order to pay their son’s outstanding balance for 2004-2005, 2005-2006 fees, and possibly hockey camp.
Equipment Manager’s Report: No report.
Jim Bell, Dan Sens and Dave Sens toured the Hamilton Ice Arena on February 16, 2005 with representatives of the City of Hamilton to pick-up the BCYHA equipment/items that are was left at the arena. The City of Hamilton was checking to see if the nets could be donated to the Association.
Coaching Coordinator’s Report: The coaching coordinator position remains vacant.
The Board directed the secretary to e-mail and post the 05-06 Coaching Applications and 04-05 Coaches Evaluations forms. It is the intent of the Board to have two teams at every level (Mite-Bantam). All evaluations and applications should be returned by March 7, 2005.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: No report.
Old Business:
2005-2006 Recreation Teams Committee – The Board discussed the supplementing of fees for the Mite/Squirt teams and decided that the Board was no longer in the position to supplement fees. In order to keep the cost of these programs at a minimum the teams would need to have less ice time, practices, shorter season and/or games.
Board Compensation (Tabled 7/14/04) – Issue remained tabled, to be discussed prior to 2005-2006 BYCHA Board elections.
New Business:
Nominating Committee – The Board reviewed the slate of proposed candidates submitted by the membership and directed the President to prepare the ballot for the membership. Only one new name was submitted by the membership. The ballot would be forwarded to the team managers for distribution and all ballots must be returned by March 21, 2005.
2005-2006 Try-Outs Committee – The Board discussed having information regarding the 2005-2006 Try-Outs prior to the end of the 2004-2005 season, so that information could be distributed to all players at the end of the season.
Summer Ice Schedule – Awaiting response from Miami University regarding Board’s request.
For the Good of the Board – The Board discussed the upcoming Taylor Metcalf Tournament and the need for volunteers at the tournament. Any Board members that are able to volunteer should contact Jim Stearns.
Miami University hockey staff would be hosting a Goalie Clinic on February 21, 2005. The Association would need to play for the ice; therefore each participant would be charged $10.00 for the clinic.
The meeting was adjourned at 8:30 PM. The next meeting is scheduled for Thursday, March 10, 2005, 6:30 PM, at the Goggin Ice Arena conference room.
March 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
MARCH 10, 2005
The March Board meeting of the Butler County Youth Hockey Association was conducted on March 10, 2005, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:35 PM. Board Members/Representatives present were Steve Alexander, Jim Bell, Julie Hettinga, Preston Johnson, Gregg Lamb, Kelly Marks and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Chris Ernstes, Aaron Gates, Chris Johnson, Mike McCartney, Dan Sens and Chris Sharon.
Secretary’s Report: The minutes of the February meeting were approved as submitted. The Board accepted Chris Ernstes’ resignation letter/e-mail from the Board.
Treasurer’s Report: The account balance as of March 10, 2005 was $32,823.77 in the checking account. It was moved and seconded to accept the Treasurer’s report, motion passed.
The Treasurer reported that to date she had not received the ice bill for the second half of the season from Miami University.
The Treasurer reported that, regarding the need to file an IRS 990 form, she had found previous correspondence from the IRS to the Association stating that it was not necessary for the Association to complete a 990 form. Therefore, she would forward copies of these letters to the IRS.
The Treasurer discussed transferring the funds generated by the Atoms program into a separate savings accounts, to isolate the funds and use specifically for the Atoms program. The Board approved this measure, pending discussions with Jim Stearns, Atoms Coach/Representative.
The Board discussed the outstanding player ice fees (8 players/approximately $2,000.00) and directed the Treasurer to contact the respective player’s team manager and/or parents regarding collecting the fees. Players would not be allowed to participate in BCYHA activities until the fees are paid or a payment arrangement is made. Two of the larger outstanding balances were from the Bantam A team, which is already being subsidized by the Board.
Equipment Manager’s Report: The City of Hamilton would allow the donation of the Hamilton Arena nets to the Association. Jim Bell, Dan Sens and Dave Sens would arrange for pick-up.
The equipment turn-in is scheduled for April 14, 2005, 6:00 PM, at the McGonigle storage facility.
Coaching Coordinator’s Report: The coaching coordinator position remains vacant.
Keith Hamilton reported that to date he had received coaching evaluation forms from parents involved with the Mite Recreation Coach, Squirt Recreation Coach, Squirt A Coach, Pee Wee Recreation Coach and Pee Wee AA Coach. All evaluations were positive.
Keith Hamilton reported that to date he had received coaching applications from three individuals (one Squirt level and two Pee Wee level).
The Board directed the secretary to extend the dates for acceptance of the 05-06 Coaching Applications and 04-05 Coaches Evaluations forms. The extension would be until March 31, 2005. It is the intent of the Board to have two teams at every level (Mite-Bantam).
GDYHL Representative’s Report: No report.
Preston Johnson and Gregg Lamb reported that the GDYHL Mite and Squirt post-season tournaments had proceeded smoothly. There was no information regarding the Pee Wee or Bantam post-season tournaments.
BTHL Representative’s Report: No report.
Old Business:
2005-2006 Recreation Teams Committee – The Board discussed the supplementing of fees for the Mite/Squirt teams and decided that the Board was no longer in the position to supplement fees. Therefore there are two options available for these teams. If fees are to remain at a minimum then teams would need to have less ice time, practices, shorter season and/or games or two, fees would be raised to compensate for the ice times, practices, games, etc. The coaches present thought that the fees should be raised to reflect the true costs associated with the teams.
Board Compensation – The issue was removed from the table and discussed. It was the consensus of the Board that the compensation would continue throughout the 2005-2006 season, at the 2004-2005 level.
New Business:
2005-2006 BTHL Association Size/Team Placement Chart Proposal – The Board discussed the proposed BTHL team placement chart and directed Keith Hamilton to write a letter from the Board in support of the proposal. Per the proposal, the BCYHA would be considered a medium size association and therefore would only be required to place teams in the A and B divisions of the BTHL during the 2005-2005 season.
2005-2006 Try-Outs – The Board discussed the try-outs schedule for the 2005-2006 season. The Bantam AA team was hosting try-outs on March 22 and 24, 2005, at Northland Ice Arena. The remaining BCYHA teams would host try-outs on June 11 and 18, 2005, at Goggin Ice Arena. It is the Board’s intention to have two teams at every level. There was discussion regarding the placement of these teams in the BTHL or the GDYHL at certain levels. The Board also discussed having a neutral party conduct/observe try-outs (i.e. Aaron Gates and/or Chris Sharon) to assist in the evaluation of players.
Summer Ice Schedule – The Board is awaiting response from Miami University regarding its request for 4V4 ice on June 25, July 9, July 16, July 23, July 30 and August 4, 2005.
For the Good of the Board – Aaron Gates, Miami University, would be hosting a Pee Wee Checking Clinic on March 22, 2005. The Association would need to play for the ice; therefore each participant would be charged $10.00 for the clinic.
Keith Hamilton reported that he had received notification of a $100.00 donation to BCYHA. Board member Preston Johnson had been nominated and received the Butler County Catholic Youth Services’ Youth Advocate Award. As part of the award, BCCYS makes a contribution to the charity of the recipient’s choice and Preston Johnson had designated BCYHA. The Board congratulated Preston and thanked him for his generosity.
The meeting was adjourned at 8:30 PM. The next meeting is scheduled for Thursday, April 14, 2005, 6:30 PM, at the Butler Rural Electric Cooperative community room.
April 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
APRIL 14, 2005
The April Board meeting of the Butler County Youth Hockey Association was conducted on April 14, 2005, at the Butler Rural Electric Cooperative Conference Room. Keith Hamilton, President, called the meeting to order at 6:35 PM. Board Members/Representatives present were Steve Alexander, Jim Bell, Preston Johnson, Gregg Lamb, Kelly Marks, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Aaron Gates, Julie Hettinga, Chris Johnson, Mike McCartney, and Chris Sharon. Also present was Dave Brabender, Pee Wee House Coach.
Secretary’s Report: The minutes of the March meeting were approved as amended. The Board accepted Julie Hettinga’s resignation due to job relocation.
Treasurer’s Report: The account balance as of April 14, 2005 was $18,400.00 in the checking account. It was moved and seconded to accept the Treasurer’s report, motion passed.
The Treasurer reported that to date she had received and paid the ice bill for the second half of the season from Miami University.
The Treasurer reported that she had yet to transfer the funds generated by the Atoms program into a separate savings accounts, she was awaiting approval from Jim Stearns, Atoms Coach/Representative.
The Board discussed the outstanding player ice fees (3 players/approximately $1,440.00) and directed the Treasurer to contact the respective player’s team manager and/or parents regarding collecting the fees. Several of the players had applied for Taylor Metcalf funds, so the Board would contact the Taylor Metcalf committee for payment, if applicable.
The Treasurer reported that the Squirt A, Pee Wee A and Pee Wee AA teams had overpaid for the 2004-2005 season and requested that the overpayments to refunded to the individual players/teams. The Board approved the reimbursement payments.
The Treasurer and the President reported that the summer ice schedule/contract had been received. After review the Board approved the contract payment.
Equipment Manager’s Report: The equipment turn-in was this evening at 6:00 PM, at the McGonigle storage facility. The Equipment Manager requested approximately $2,000.00 be set aside for equipment replacement for the 2005-2006 season. The Board agreed with the request.
Coaching Coordinator’s Report: The coaching coordinator position remains vacant.
Keith Hamilton reported that he had continued to receive 04-05 coaching evaluation forms and 05-06 coaching applications. All evaluations were positive.
Keith Hamilton reported that there were still coaching vacancies at several of the levels.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: The BTHL spring/summer meeting was scheduled for Sunday, May 15, 2005, 4:00 PM at Hara Arena. Dan Sens stated that he would attempt to attend the meeting.
Old Business:
2005-2006 Teams/Try-outs – The Board discussed having teams at all levels in 2005-2006 and try-outs are scheduled for June 11 and 18, 2005, at Goggin Ice Arena. The Board continued the discussion of having Miami University staff assists with the try-outs. Keith Hamilton would schedule a meeting with Miami University representatives to discuss this matter. The Board also discussed having all BCYHA teams, other than Mites, participates in the Buckeye Travel Hockey League rather than the Greater Dayton Youth Hockey League. It was concluded that with the re-configuration of the BTHL that the Association could provide competitive teams at all levels.
Summer Ice Schedule – The Board approved the summer ice schedule for both try-outs and pond hockey. Flyers would be prepared and distributed accordingly. Mr. Roger Atkin has agreed to donate the flyers.
New Business:
2005-2006 Board Elections – Keith Hamilton reported that he had received all the ballots, but voter participation had been very low. The Board discussed possibly holding Board elections in December, as part of a Board event (Christmas Party/Skate), rather than waiting until the end of the season. Keith announced that the following members were re-elected Jim Bell, Keith Hamilton, Kelly Marks, Mike McCartney, Dan Sens and Shaunna Tafelski. New members elected to the Board were Dave Brabender and Mark Luft. The Board discussed several Board member attendance issues and Keith Hamilton would contact these individual Board members to ascertain their desire to remain on the Board. The BCYHA By-laws allow for the removal of Board members for lack of meeting attendance.
2005-2006 Officers Election - Postponed until May meeting.
Miami University Meeting – Keith Hamilton would contact representatives of Miami University set up a meeting to discuss try-outs, coaching vacancies, and possible Association name changes (Blackhawks, Junior Redhawks, etc.). Once the meeting is set, Keith would contact the Board of time and date.
Miami Junior Redhawks – Tabled, pending meeting with Miami University.
The meeting was adjourned at 8:30 PM. The next meeting is scheduled for Thursday, May 12th, 6:30 PM, at the Butler Rural Electric Cooperative community room.
May 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
MAY 19, 2005
The May Board meeting of the Butler County Youth Hockey Association was conducted on May 19, 2005, at the Butler Rural Electric Cooperative Conference Room. Keith Hamilton, President, called the meeting to order at 6:45 PM. Board Members/Representatives present were Steve Alexander, Jim Bell, Dave Brabender, Aaron Gates, Gregg Lamb, Mark Luft, Kelly Marks, Mike McCartney, and Dan Sens. Board Members/Representatives absent were Roger Atkin, Chris Johnson, Preston Johnson, Chris Sharon and Shaunna Tafelski. Also present were Jeff Day and Julie Campbell-Ruggard.
Secretary’s Report: The minutes of the April meeting were approved.
Treasurer’s Report: The account balance as of May 19, 2005 was $12,966.24 in the checking account. The Treasurer’s report was approved as submitted.
The Board discussed the limited number of outstanding 2004-2005 player’s ice fees and decided that players would not be allowed to attend tryouts and/or summer hockey until fees are paid.
Equipment Manager’s Report: All teams, other than Bantam Recreation Team, have turned in their equipment. Aaron Gates reported that Miami University’s Club Team would be receiving new helmets for the 2005-2006 season and that the University would donate the older helmets to the Association. The Board thanked Aaron and Miami University for their generosity.
Coaching Coordinator’s Report: The coaching coordinator position remains vacant.
Dan Sens introduced Jeff Day to the Board. Mr. Day was interested in coaching at the Mite level and discussed his qualifications for coaching with the Board. Following the discussion, the Board approved Mr. Day as a Mite Level coach.
The Board discussed coaching vacancies for the 2005-2006 season. There is a need for coaches at the Mite, Squirt, Bantam and possibly Midget levels. Currently coaches approved are Mite/Jeff Day, Squirt B/Gregg Lamb, Pee Wee A/Dan Sens, Pee Wee B/Dave Brabender, and Bantam AA/Gary McCallister. The Board discussed Preston Johnson as a coaching candidate for the Squirt A team. There were concerns expressed by a Board member regarding the expanded responsibilities necessary in moving from a Recreation/House coaching position to a Travel coaching position and was Preston fully aware of those responsibilities. The Board directed Jim Bell to contact Preston, to review the coaching responsibilities, and report back to the Board, via e-mail, on Preston’s responses. Jim Bell said that he had previously spoken to Preston and Preston was aware of the expanded role, but he would contact Preston again and report to the Board.
The Board discussed the Bantam A/B team and Midget team vacancies. Depending upon the numbers of players at those levels, the Board discussed several options, skating as an independent and/or club team, possibly have a Miami University Club player serve as a coach for practices and have a parent serve as the bench coach for games, finding a parent from amongst the players to serve as coach. Ms. Campbell-Ruggard commented on the proposed number of players that may be available at those levels and that several of the players are at CAHA tryouts due to the uncertainty of having a BCYHA team.
The Board discussed the need to have all coaches assigned by the June tryouts.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: Dan Sens reported that he attended the BTHL spring/summer meeting on Sunday, May 15, 2005, at Hara Arena. Dan Sens stated that the BTHL had approved the proposed team and association sizing charts and that BCYHA would not be required to skate at the AA level, per the new charts. The Board discussed fielding BTHL teams at the A and B levels in all applicable divisions, other than Mite. The Mites would remain in the GDYHL.
Old Business:
2005-2006 Teams/Try-outs – The Board discussed the team try-outs scheduled for June 11 and 18, 2005, at Goggin Ice Arena. Jim Bell, Keith Hamilton and Dan Sens met with Aaron Gates and Barry Schutte of Miami University to discuss try-outs, coaching vacancies, and possible Association name changes (Blackhawks, Junior Redhawks, etc.). The Goggin staff would assist with “on-ice” try-outs and drills, while coaches and other staff would evaluate the players.
2004-2005 Board Attendance – The Board discussed several Board member attendance issues and Keith Hamilton would contact these individual Board members to ascertain their desire to remain on the Board. The BCYHA By-laws allow for the removal of Board members for lack of meeting attendance.
New Business:
2005-2006 Officers Election – The Board discussed the 2005-2006 officers and concluded that the officers should remain the same. The Board discussed the possibility of combining the Treasurer/Registrar position, but tabled since Shaunna Tafelski was not in attendance. Dave Brabender said that he would assist in public relations and that Melanie Luft would be in the fund-raising position. There would be further discussion at the June meeting.
The meeting was adjourned at 9:00 PM. The next meeting is scheduled for Thursday, June 9th, 6:30 PM, at the Goggin Ice Arena.
June 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
JUNE 9, 2005
The June Board meeting of the Butler County Youth Hockey Association was conducted on June 9, 2005, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Steve Alexander, Jim Bell, Dave Brabender, Aaron Gates, Gregg Lamb, Mark Luft, Kelly Marks, Mike McCartney, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Chris Johnson, Preston Johnson, and Chris Sharon. Also present was Barry Schutte.
Secretary’s Report: The minutes of the May meeting were approved.
Treasurer’s Report: The account balance as of June 9, 2005 was $12,966.24 in the checking account. The Treasurer’s report was approved as submitted.
The Treasurer reported the receipt of the Taylor Metcalf Fund check for payment of several outstanding player ice fee balances. The only outstanding balance is owed by a former Bantam A team player in the amount of $500.00, attempts to contact the parent for payment would continue.
The Board discussed the success of the Kroger Card fundraiser and the possible addition of a Kohl Card fundraiser.
Equipment Manager’s Report: The Board discussed setting aside $2,000.00 for equipment replacement for the 2005-2006 season. It was reported that the Board had received a donation of goalie equipment from the Mike Harris family. The President would forward a thank you letter to the Harris family for their generosity.
Coaching Coordinator’s Report: The coaching coordinator position remains vacant.
The Board appointed Keith Hamilton as the Squirt A coach, bringing the approved coaches list as follows: Mite/Jeff Day, Squirt B/Gregg Lamb, Squirt A/Keith Hamilton, Pee Wee A/Dan Sens, Pee Wee B/Dave Brabender, and Bantam AA/Gary McCallister. There is still a need for a Bantam A/B team coach and an additional Mite coach is numbers dictate.
GDYHL Representative’s Report: No report, although it was discussed that the GDYHL representative should probably be a Mite parent since the mite program would be participating in the GDYHL>
BTHL Representative’s Report: No report.
Old Business:
2005-2006 Teams/Try-outs – The Board discussed the team try-outs scheduled for June 11 and 18, 2005, at Goggin Ice Arena. The Miami staff would assist with “on-ice” try-outs and drills, while coaches and other staff would evaluate the players. There would be a parent meeting prior to tryouts to discuss the following items: payment schedule, pond hockey, jersey replacements, name change, board participation, possible bantam/midget situation and Taylor Metcalf grant process.
2005-2006 Officers – The Board finalized the 2005-2006 officers: President/Keith Hamilton, Vice President-Ice Scheduler/Kelly Marks, Treasurer/Shaunna Tafelski, Registrar/Mark Luft, Secretary/Jim Bell, and Equipment Manager/Dan Sens. Other positions included Public Relations/Dave Brabender, Fundraising Coordinator/Melanie Luft, Referee Scheduler/Chris Sharon, BTHL Representative/Dan Sens, Local Supervisor of Officials/Brian Frerichs, Player of the Week/Roger Atkin, and Miami University/Goggin Ice Arena Representative/Aaron Gates.
Board Attendance – The Board discussed several Board member attendance issues and Keith Hamilton would contact these individual Board members to ascertain their desire to remain on the Board. The BCYHA By-laws allow for the removal of Board members for lack of meeting attendance.
New Business:
USA Hockey/Mid Am Meeting – Keith Hamilton would attend the Mid Am meeting on behalf of the Board in Indianapolis, IN.
Fee Schedule – The Board decided that the 2005-2006 fee payment would begin in July, although a $100.00 commitment fee would be due from all players selected to a travel team by June 30, 2005. The fees would be due by the end of each month at a rate of $200.00 (squirt, pee wee, and bantam) and $100.00 for mites, until balance if paid. Letters/postcards would be sent to all players regarding the fee schedule.
Skate-up Request – A skate-up request had been received from Kyle Tafelski (mite to squirt). After much discussion, it was decided that he be allowed to skate at try-outs at the squirt level, then depending upon where he ranked within the squirt players his placement on a team would be decided at the July meeting.
The meeting was adjourned at 9:00 PM. The next meeting is scheduled for Thursday, July 14th, 6:30 PM, at the Goggin Ice Arena.
July 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
JULY 21, 2005
The July Board meeting of the Butler County Youth Hockey Association was conducted on July 21, 2005, at the Goggin Ice Arena. Kelly Marks, Vice-President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Steve Alexander, Dave Brabender, Chris Johnson, Gregg Lamb, Mark Luft and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Jim Bell, Keith Hamilton, Preston Johnson, Mike McCartney, Dan Sens and Chris Sharon.
Secretary’s Report: The minutes of the July meeting were approved.
Treasurer’s Report: The account balance as of July 21, 2005 was $21,120.90 in the checking account. The Treasurer’s report was approved as submitted.
Equipment Manager’s Report: No report.
Coaching Coordinator’s Report: The coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: No report.
Old Business:
Skate-Up Request – The Board discussed the skate-up request of Kyle Tafelski from Mite to Squirt. The Squirt A coach has recommended that the skate-up request be granted and Kyle Tafelski be placed on the Squirt A team. The Board discussed this matter in relation to the mite and squirt player numbers and voted to approve the skate-up request and place Kyle Tafelski on the Squirt A team. The vote was unanimous, with one member abstaining from the vote.
New Business:
05-06 Jerseys – The Board discussed the selection of a vendor for the purchase of jerseys for the 05-06 and the 06-07 seasons, no decision was made.
The meeting was adjourned at 9:00 PM. The next meeting is scheduled for Thursday, August 11, 2005, 6:30 PM, at the Goggin Ice Arena.
August 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
AUGUST 11, 2005
The August Board meeting of the Butler County Youth Hockey Association was conducted on August 11, 2005, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Roger Atkin, Dave Brabender, Chris Johnson, Preston Johnson, Kelly Marks, Gregg Lamb, Mark Luft, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Steve Alexander, Jim Bell, Mike McCartney, and Chris Sharon.
Secretary’s Report: The minutes of the July meeting were approved.
Treasurer’s Report: The account balance as of August 11, 2005 was $29,844.80 in the checking account. The Treasurer’s report was approved as submitted.
The Registrar reported that the BTHL team/league fees were due September 3, 2005. The Registrar also reported on registering teams/players with USA Hockey.
Equipment Manager’s Report: No report.
Coaching Coordinator’s Report: The coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: BTHL scheduling meeting is September 17, 2005, at Hara Arena. The BTHL representative had forwarded e-mails to the BTHL executive committee expressing the Association’s disapproval of adding Nashville to the BTHL.
Old Business:
2005-2006 Ice Schedule – The Board reviewed the practice and game ice schedule for the 2005-2006 season. Travel teams would begin practice sporadically during the month of August, then begin regular season practice schedules in September. The majority of in-season practice ice would be on Wednesday and Thursday evenings.
Skater Evaluations – The Board approved the assignment of Curran Persinger to the Squirt A team, following his evaluation during the summer pond hockey sessions.
New Business:
Pee Wee B Team – The Board approved the disbanding of the Pee Wee B team due to lack of numbers, assigning 2nd year players to the Bantam B/Recreation Team and evaluating 1st year players for possibly assignment to the Pee Wee A team.
Coaches’ Stipend/Reduced Ice Fees – Association member that had requested this item for consideration by the Board was not in attendance, therefore item was removed from the agenda.
The meeting was adjourned at 9:00 PM. The next meeting is scheduled for Thursday, September 8, 2005, 6:30 PM, at the Goggin Ice Arena.
September 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
SEPTEMBER 8, 2005
The September Board meeting of the Butler County Youth Hockey Association was conducted on September 8, 2005, at the Goggin Ice Arena. Jim Bell, Secretary, called the meeting to order at 6:40 PM. Board Members/Representatives present were Steve Alexander, Dave Brabender, Preston Johnson, Gregg Lamb, Mark Luft, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Keith Hamilton, Chris Johnson, Kelly Marks, Mike McCartney, and Chris Sharon.
Guests present were Lisa and John Dupree.
Secretary’s Report: The minutes of the August meeting were approved as amended.
Treasurer’s Report: The account balance as of September 8, 2005 was $35,464.99 in the checking account. The Treasurer’s report was approved as submitted.
The treasurer reported that five refunds were processed to players from the disbanded Midget and Pee Wee B teams.
Equipment Manager’s Report: The Equipment Manager reported that team equipment had been passed out for the season. Game socks have been ordered and would be distributed to all players/teams once received.
Coaching Coordinator’s Report: The coaching coordinator position remains vacant.
Coaching Certification Clinics were being offered at the Cincinnati (Level 1) and Oxford (Level 2 & 3) during the month of September. All new coaches would need to get their age appropriate CEP per USA Hockey. Also all new coaches would need to go through the USA Hockey screening process.
GDYHL Representative’s Report: No report.
The Board discussed the option of placing the Mite and Squirt B teams in the GDYHL. The concerns were that the GDYHL appeared to be in disarray and may not be a viable league option. The Squirt B coaches were to contact GDYHL representatives and make a decision regarding their team placement.
BTHL Representative’s Report: BTHL scheduling meeting is September 17, 2005, at Hara Arena. The Board discussed their disapproval of adding Nashville to the BTHL.
Old Business:
2005-2006 Ice Schedule – The Board reviewed the practice and game ice schedule for the 2005-2006 season. The majority of in-season practice ice would be on Wednesday and Thursday evenings, with the Wednesday time slots changing by five minutes. .
Pond Hockey Issue – The Board discussed the issue regarding the mix-up on the dates for the last session of pond hockey. The Board would refund monies to any skater that had paid for the entire sessions for that date and a make-up date of open hockey would be scheduled for a Friday in September, at no cost to the skaters.
New Business:
Referee Clinic – A USA Hockey Officiating Seminar would be offered on Sunday, September 18, 2005, at Goggin Ice Arena.
Referee Fees – The 2005-2006 referee fees were approved. The only changes this season was the increase in the Bantam fees due to the increase in game times from 12 minute periods to 14 minute periods.
Mite Jerseys – The Board approved transferring the extra set of black jerseys, which were kept in the equipment locker in case of game jersey color conflicts, to the mite team for use this season.
Team Photography Packages – The Board discussed a verbal proposal from a Board member to take the team pictures this season. The Board decided that the member was welcome to put together a written proposal that would be evaluated along with the other team photography proposals.
Fund Raisers – Mark Luft reported on the Kroger Card program, pre-season Cookie Dough sales and December Cookie Dough Sales.
Atoms Program – The Board discussed the Atoms program beginning in November and the need to get publicity distributed amongst the local schools. Flyers would be developed and brought to the October meeting. The Board also discussed setting up a meeting with MiamiUniversity to discuss the 2006-2007 Atoms and House programs.
The meeting was adjourned at 8:15 PM. The next meeting is scheduled for Thursday, October 13, 2005, at 6:30 PM, at the Goggin Ice Arena.
October 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
OCTOBER 13, 2005
The October Board meeting of the Butler County Youth Hockey Association was conducted on October 13, 2005, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:37 PM. Board Members/Representatives present were Steve Alexander, Jim Bell, Dave Brabender, Preston Johnson, Gregg Lamb, Dan Sens and Shaunna Tafelski. Board Members/Representatives absent were Roger Atkin, Chris Johnson, Mark Luft, Kelly Marks, Mike McCartney, and Chris Sharon.
Guest present was Zac Sens.
Secretary’s Report: The minutes of the September meeting were approved.
Treasurer’s Report: The account balance as of October 13, 2005 was $42,744.84 in the checking account. The Treasurer’s report was approved as submitted.
The treasurer reported that one prorated refund was processed to a player from the Squirt A team.
The 2005-2006 Ice Fees were reviewed and approved. The fee chart would be forwarded to team managers and coaches for distribution to players.
Equipment Manager’s Report: No report.
Coaching Coordinator’s Report: No Report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: Gregg Lamb volunteered to serve as the GDYHL representative.
Preston Johnson, Dave Brabender and Gregg Lamb reported that they had attended the GDYHL scheduling meeting and that the Squirt Recreation team would be skating in the GDYHL, but the Bantam Recreation team would be skating independent. At the squirt and mite levels in the GDYHL there would be six teams (BCYHA, Troy, Dayton Bombers (3), and Springboro).
BTHL Representative’s Report: The BTHL scheduling meeting was September 17, 2005, at Hara Arena. The teams from Nashville, TN had dropped out of the BTHL.
Old Business: None.
New Business:
Atoms Program – Steve Alexander reported that the Atoms program would begin November 1, 2005. Flyers were being distributed in local schools. Mr. Roger Atkins had donated the printing of the initial set of flyers and the Board was copying the remainder of the flyers for distribution. Flyers were being distributed in the Fairfield School District, Hamilton School District, Ross School District, Talawanda School District, Lakota School District, and Preble County School District. Steve also reported that Play it Again Sports Store had made a donation to the Atoms program, for which their store locations were listed on the flyer.
Equipment Swap – Jim Bell suggested that the Board hold an equipment swap/donation the opening night of the Atoms program; so that the new players to the organization could hopefully be outfitted at a reasonable cost (either through the donated equipment or through “Play it Again Sports”). The Board asked that an e-mail be sent to all families asking for a donation of equipment that would fit mite/squirt age players.
Team Photography Packages – The Board discussed the need to expedite the team photo project, if photos were to be available for Christmas gifts. The Board discussed a verbal proposal from a Board member to take the team pictures this season, but lacking the requested written proposal the Board decided to proceed with proposals from professional photographers. The Board requested proposals from Baker Photography and an Oxford photographer.
Miscellaneous - Keith Hamilton and Dan Sens reported on recent meetings with Miami University/Goggin representative relevant to discussions on the 2006-2007 Atoms and House programs and use of the Redhawks name.
Dave Brabender asked about the scheduling of hockey clinics with Miami University staff, as had been done during the 2004-2005 season. Keith Hamilton said that he would contact the Goggin staff and arrange the clinics. The clinics would include sessions on power skating, defensive skills, puck control/stick handling, and a goalie clinic.
Preston Johnson commented that the Board needed to remind parents/teams to adhere to the locker room assignments and/or policies. Keith Hamilton said that he would send out a reminder e-mail to all the coaches.
Preston commented that he had been pleased with the Miami University players that were assigned to his team to assist with the practices. He had sent an e-mail to Miami University to thank the players.
The meeting was adjourned at 8:05 PM. The next meeting is scheduled for Thursday, November 10, 2005, at 6:30 PM, at the Goggin Ice Arena.
November 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
NOVEMBER 10, 2005
The November Board meeting of the Butler County Youth Hockey Association was conducted on November 10, 2005, at the Goggin Ice Arena. Keith Hamilton, President, called the meeting to order at 6:30 PM. Board Members/Representatives present were Jim Bell, Dave Brabender, Chris Johnson, Preston Johnson, Mark Luft and Shaunna Tafelski. Board Members/Representatives absent were Steve Alexander, Roger Atkin, Gregg Lamb, Kelly Marks, Mike McCartney, Dan Sens and Chris Sharon.
Secretary’s Report: The minutes of the October meeting were approved.
Treasurer’s Report: The account balance as of November 10, 2005 was $59,239.56 in the checking account. The Treasurer’s report was approved as submitted.
The treasurer requested that the 2005-2006 Ice Fees be forwarded to the Pee Wee A team parents. The secretary said that he’d contact the Pee Wee A team manager accordingly.
Mark Luft reported that the fund raisers were going well (Kohl’s gift cards/$276.75; Kroger cards/$1,421.20, PKI Concessions/$1,169.10 and cookie dough sales/approximately $1,700.00).
Equipment Manager’s Report: No report.
Coaching Coordinator’s Report: No report, the coaching coordinator position remains vacant.
GDYHL Representative’s Report: No report.
BTHL Representative’s Report: No report.
Old Business:
Clinics – Keith Hamilton would arrange the skating clinics with the Miami University staff and forward times/dates to the teams. The clinics would include sessions on power skating, defensive skills, puck control/stick handling, and a goalie clinic.
Team Photography Packages – The Board reviewed the proposals from Baker Photography, Exposures Unlimited and Johnson Photography. It was decided to use Johnson Photography based upon the higher percentage of profit to the Board (23% versus 15%). Team pictures would be taken on November 30th, with photographs being returned to the teams before Christmas. Information would be forwarded to all the teams.
New Business:
Atoms Program – The Atoms program began November 1, 2005. As of this date, there were approximately 72 children in the Atoms program.
Christmas Party/Board Elections – The Association’s Christmas Skating Party will be held on December 20th, 5:00 PM – 7:00 PM, at Goggin Ice Arena. The Board would purchase pizza and teams would be assigned to bring other dishes/supplies. It was also discussed to hold Board elections for the 2006-2007. Board members that are up for re-election are Steve Alexander, Chris Johnson, Preston Johnson, Gregg Lamb, and Mike McCartney. Preston Johnson informed the Board that he would not seek re-election due to commitments.
Logo/Name Change – The Board discussed recent meetings with Miami University/Goggin representative relevant to discussions on the 2006-2007 Atoms and House programs and use of the Redhawks name. Mark Luft discussed that the several Bantam AA team players needed to purchase jerseys and team wear for this season and was concerned with a name change would make the items obsolete for next season. The Board decided that existing teams could individually decide whether to remain with the old logo and/or change, for a transition period. But new travel teams would be required to change to the new logo/name. All teams would operate under the jurisdiction of BCYHA. Several Board members expressed concerns regarding the name/logo change and its perceived association with Miami University. Keith Hamilton would contact Miami University and clarify these issues.
Locker Room Assignments - Preston Johnson commented that several teams were still not adhering to the locker room assignments and/or policies. Keith Hamilton said that he would send out a reminder e-mail to all the coaches.
Board Stipends – Dave Brabender expressed concerns regarding the Board stipends. This issue is voted on annually by the Board and will be discussed prior to the 2006-2007 season.
The meeting was adjourned at 8:09 PM. The next meeting is scheduled for Thursday, December 8, 2005, at 6:30 PM, at the Goggin Ice Arena.
December 2005
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
DECEMBER 8, 2005
The December meeting of the Butler County Youth Hockey Association scheduled for Thursday, December 8, 2005, at the Goggin Ice Arena was cancelled due to inclement weather. The next meeting is scheduled for Thursday, January 12, 2006.
