The January meeting of the Butler County Youth Hockey Association was conducted on January 14, 2009, at the Goggin. The meeting was called to order at 7:15 PM.  Board Members present were Shaunna Tafelski, Jim Bell, Sarah Persinger, Dave Brabender, Jim Moffett, Dave Smith, and Ron Spaulding.  Board members absent were Kelly Marks and Judy Hannon.

 

 

Equipment Manager’s Report:  No report given.

 

 

 

New Business.    In reference to the Kroger program, Kim has changed her email so that inquiries’ will not send to her work email. Second year Bantam players will be informed that they cannot receive a refund directly to them if they have leftover fundraising $. This money can be given to any other non-profit organization or can carryover to a younger sibling. 

Jim Moffett expressed concern that we don’t have the coaching applications out on the website or to any of the teams.  We need to have coaches in place before the tryouts, April 4 and 5.  Dave asked if we were going to have interviews for existing coaches.  He feels very uncomfortable with this process.  He feels that an existing coach should be the head coach unless there has been a problem in the current year.  With current #’s we would have 1 coach for Bantam, 4 interested in Peewee and needing a Squirt coach.  It was decided that we would interview if new to the organization-starting as an Assistant for 1 year.  This rule would not apply if we are in need of a Head coach for a particular team.  Sarah has received an email from Thomas Bray [with the name of someone] interested in being a Squirt coach and Dave Smith submitted his for Peewee.

Ron suggested we form a committee to finalize the format for tryouts/evaluations.  Members of this committee will be Bryan, Dave, Ron and an external member of the community (Kevin Ackley will be approached).

Judy has had numerous complaints from parents that other kids are joining in on other team’s practices. The concern is that these kids are getting additional ice time for free.  Bryan has a concern that the coaches should be communicating with each other.  Jim Bell stated that if these kids are needed for scrimmaging purposes and not taking away from the existing team members then it should be allowed.  If a coach does not want his players skating up/ down due to potential injury- communicate this with the other coaches.

 

Meeting adjourned at 8:45 pm. The next meeting will be conducted at the Goggin on February 11, 2009.

The February meeting of the Butler County Youth Hockey Association was conducted on February 11, 2009, at the Goggin. The meeting was called to order at 7:15 PM. Board Members present were Shaunna Tafelski, Jim Bell, Ron Spaulding, Jim Moffett, Dave Smith, Judy Hannon, Greg Phillips, Sarah Persinger, Bryan Humfleet and Dave Brabender. Absent member was Kelly Marks. Guests included Geoff Garver, Fred Deer, Kevin Ackley and Dan Daikawa.

 

 

 

Coaching Coordinator’s Report:  Bryan Humfleet reported that basic skill sets need to be established at the Squirt level.  These skills can be expanded with each additional level of play, Peewee followed by Bantam.  It is very important that the basics be established at a young age. We should be establishing key drills and have the kids work on these at the pond hockey sessions this summer.   It was also reported that Melanie Fisk is willing to assist in coaching next season.  She has a background playing hockey at Cornell and is willing to assist the team that her son plays for.   

 

 

Evaluations/Tryouts: These will be conducted April 4^th and 5^th at the Goggin. The scheduled times are as follows:        

 

Cost to attend the evaluations is $25 in advance (paid by April 1, 09) and $30 the day of the evaluations.  Ice fees include the tryouts, you will pay even if you cannot attend.  Dave Smith and Ron Spaulding worked with Kevin Ackley and Dan Daikawa to establish the ‘structure and skill sets’ for the evaluations.  They would like to see the skills/drills the first day with a scrimmage conducted on the second day.  They feel that it should be a two day mandatory attendance, no excuse for missing.   Dan feels very strongly that there has to be a commitment and it starts with the BCYHA Board to set the tone.  Discussion followed for provisions to be made (plan B) if a child absolutely can’t make a tryout.  The child can ask to be evaluated at summer hockey or during an open skate.  No final decision was made for plan B.  Kevin and Dan will conduct the evaluations and drills with 3 additional people on the ice to rank the kids.  No one affiliated with BCYHA will be allowed on the ice during evaluations.  Every kid will receive a ranking for each skill completed.  Criteria has been established for every ranking = reasoning/rationale behind every score.  Each coach will then receive unbiased, quantitative results in order to choose his team.  For the evaluations, Dan created a spreadsheet that is used in Minnesota.  Motion was made to approve the format, all approved.  Notification timeline- needs to happen within 24 hours and the Board needs to approve the team.

 

Dave Brabender commented that we need to get the tryout dates to the teams so that they can block the time out in their schedules.  Sarah was to post the schedule on our website. 

 

Jim Moffett stated, “We lead by example, the Board needs to be more proactive”.

 

Geoff Garver asked for some clarification on the Peewee level teams, we need both an A and a B team.  Based on the evaluations we will decide what group they will play in.  If ½ of the kids are ranked1-2 then they will play as a B team.  The teams need to play at the level that they actually are, not at a higher level.

 

Kevin feels we should only have one Squirt team.  If they don’t make this team then they should go back to the Jr. Redhawks for another year.  He will work on getting the Jr’s more games next season.

 

Butler County was approached by a CAHA Mite team thinking about coming to play for BCYHA next season.  They were encouraged to come to tonight’s meeting but never showed.  We believe they only wanted to be rostered by us and have no other affiliation.  Both Kevin and Dan feel that Butler County should not be focusing/promoting a Mite Travel team.  No decision was made on this matter.  

Summer Ice: Butler County has summer ice on June 19, June 26, July 10 and July 17^th.  Ice hours will be from 7:15 – 9:15pm.

 

Fundraising: Jim Moffett wants to establish a fundraiser for the organization.  Currently we have individual fundraisers that benefit each individual but nothing affects the entire group.  Dan mentioned having a Golf tournament, starting it small and letting it build each following year.

 

After our meeting, 4 documents were approved for the evaluations, via email, and submitted onto our website.  These documents include: Agenda, Evaluation document, Goalie ranking criteria and Skater ranking criteria. 

 

We also reviewed, via email, the acceptance of nominations to the BCYHA Board for 09/10. This worked well last season and will continue the same practice this year.

 

Meeting adjourned at 8:45pm. The next meeting will be conducted at the Butler Rural Electric Company in April. Goggin, room 227.  {ed. note, correction made while minutes were being posted on website}

The April meeting of the Butler County Youth Hockey Association was conducted at the Goggin Ice Arena on April 8, 2009. The meeting was called to order at 7:15 PM; the Board Members present were Jim Bell, Judy Hannon, Kelly Marks, Jim Moffett, Sarah Persinger, Greg Phillips, Dave Smith, Ron Spaulding and Shaunna Tafelski. Board Member Dave Brabender was absent. Also present were Dan Daikawa, Miami University; Brian Humfleet, Coaching Coordinator; Jeff Day; and Michelle Deaton.   

 

Treasurer’s Report: The account balance to date was $22,758.00 in the checking account. The Treasurer reported that all the fees from the 2009-2010 try-outs had been deposited. The Treasurer reported that she had received the 2009 Summer Hockey ice contract from Miami University and it needed to be signed and returned to Miami University. The contracts were signed by the President and will be returned to Miami University by the Treasurer.    

 

Equipment Manager’s Report: An e-mail will be sent to all the 2008-2009 coaches and managers to return their water bottles and any BCYHA equipment to the Goggin Ice Arena storage locker.

 

Coaching Coordinator’s Report: Bryan Humfleet reported that Dan Sens had agreed to coach the Squirt A team. Therefore the BCHYA coaches for the 2009-2010 season would be Dan Sens (Squirt A), Dave Smith/Jeff Day (Pee Wee A), Fred Deer (Pee Wee B) and Bryan Humfleet (Bantam A). If the Bantam B team becomes a reality it would be necessary to find a coach for that team. 

BTHL Representative’s Report: No report.  

Old Business: 

 

2009-2010 Tryouts – The Board discussed the past weekend’s try-outs. The Board would e-mail an individual player’s rankings upon request. The team/player placements following try-outs were as follows: Squirt A (15 skaters, 1 goalie), Pee Wee A (13 skaters, 2 goalies), Pee Wee B (13 skaters, 2 goalies), Bantam A (13 skaters, 2 goalies), and possible Bantam B (8 skaters, with possible double roster of players from Pee Wee teams). The individual coaches would be contacting the players and requesting a commitment fee to secure the player’s spot on the team. If a parent or player had comments regarding their ranking and/or team placement; they should process the comment through the Board’s website. 

 

Dan Daikawa recapped the 2009-2010 tryout format and suggested the following changes; numbered pennies should be used rather than pin-on numbers to better identify the skaters; an ice cut between age groups should be considered to allow for a break between the evaluations for both the evaluators and improve the ice conditions; as the number of skaters grow within the organization, a three day evaluation process should be considered; a higher ratio of skills evaluation versus scrimmaging should be considered; and breakout forward and backward skating as two individual skill sets, rather than just skating skills. The Board thanked Dan and the other evaluators for their assistance and commented that the evaluation process had improved greatly with Miami University’s assistance. 

 

2009-2010 Board Elections – Ron Spaulding reported that 21 ballots had been received for the 2009-2010 Board elections and the following Association members had been elected to the Board: Jeff Day, Michelle Deaton, Dave Clay, Gabe Holt, Jim Moffett and Sarah Persinger. The election of 2009-2010 Board officers would be conducted at the May meeting; along with the decision of which newly elected member would serve the one-year unexpired term.  The Board thanked outgoing Board members Jim Bell, Judy Hannon, Kelly Marks and Shaunna Tafelski for their service. 

 

New Business:   None

The Board meeting was adjourned at 8:20 PM.  The next BCYHA Board meeting is scheduled for May 13, 2009 at the BREC.

 

The May meeting of the Butler County Youth Hockey Association was conducted at the Butler Rural Electric Cooperative on May 13, 2009. The meeting was called to order at 6:50 PM; Board Members present were Ron Spaulding, Jim Moffett, Sarah Persinger, Michelle Deaton, Dave Brabender, David Clay, Jeff Day, Gabe Holt, Dave Smith. Board Member Greg Phillips was absent. Also present were Bryan Humfleet, Coaching Coordinator and guests Judy Hannon and Fred Deer.

First order of business was voting on vacant Board positions. The positions were unanimously voted as follows: Ron Spaulding - President; Jim Moffett - Vice President/Ice Scheduler; Michelle Deaton - Treasurer; Sarah Persinger - Registrar/Webmaster; Secretary position was left vacant until absent member Greg Phillips could be contacted for possible interest in that position – for the May meeting, Sarah Persinger is acting Secretary until a permanent decision is reached.

Secretary’s Report:  The minutes from the Board meeting of April 8, 2009, were presented for review. A motion was made by Jim Moffett to approve, Sarah Persinger seconded the motion; all were in favor of approval.

Treasurer’s Report:  The BCYHA checking account balance to date is $5,997.00. The Treasurer reported that the P.O. lockbox fee and 2nd semester ice bill have been paid and there are no outstanding bills. The board still needs to provide $20.00 MU Bucks gift cards to the evaluators from our April sessions as a “Thank-you” to them. Jim Moffett made the motion to approve the Treasurer’s report, Dave Smith seconded the motion; all were in favor of approval.

Equipment Report:  We will retain the same locker from last year; no personal items are to be stored in the locker as it is to be used for coaches’ boards, water bottles, pucks, pennies, scoresheets, etc. Jim Bell has the other box of donated new pucks and will drop them off for us.

Coaching Coordinator’s Report:  Bryan Humfleet reported that Dan Sens had agreed to coach the Squirt A team due to Ira G. moving out of town, Deaton family will help out as well. Dave Brabender will coach the Bantam B team. Since all teams have been contacted by the coaches, we can start posting them on the website. Sarah is to verify with coaches that all team members were reached before making the information visible.

BTHL Representative’s Report:  Gabe Holt has accepted the position of BTHL Representative for the upcoming season. Ron Spaulding will notify his contacts in BTHL of the change in contact information from Ron to Gabe.

MOBHL Representative’s Report:  David Clay has accepted the position of MOBHL Representative for the upcoming season. This is a new league for BCYHA this year.

Old Business:

Kim Sens is stepping down from the Kroger program, Judy Hannon will take it over. The website will be updated to reflect the change in contact information. We’ll work on providing better testimonials and examples of how well the program works for the cardholders and what benefits it provides to cardholders and families.

The summer pond hockey times are 7:15 to 8:15 (Mite/Squirt) and 8:15 – 9:15 (Peewee/Bantam); the price will remain $10.00 per skater with goalies skating free. A discussion was held on the manner of marking the kids paid, as the stickers last year didn’t stay on very well – no decision was reached on the method of identifying skaters who’ve paid. The first session (19th June) was determined to be the make-up evaluation session.

New Business:

Voting on vacant Board postions – complete except for Secretary; vote was held at the beginning of this month’s meeting.

The skate up request for the 2nd year PeeWee to Bantam will be dependent on the results of his evaluation at the June 19th pond hockey session. Item will be postponed until then. Bryan will contact the skater’s family and provide details of this discussion.

A discussion was held with regards to the August ice, and it was presented that we’d hold a Checking clinic on Aug. 19th and a Power Skating clinic on Aug. 26th. Ice times are 6:45-8:45pm.

Practice ice will consist of 9 sheets of ice per week, various scenarios were discussed on how best to split up the sheets per team. One possibility is 2 full sheets weekly for each of the travel teams in the BTHL (Sq, Pw, Ba) with the MYHL team (Pw) receiving 2 full per week and the MOBHL team (Ba) having a single full sheet per week [alternatively, the MYHL and MOBHL teams could each take a full sheet per week and split the other sheet each week]. Additionally, it was mentioned that David Yeakle will work with the goalies this season. Jim Moffett is to scan and send each board member the ice time sheets from Goggin, so we all have the same information.

Game times were discussed with a recommended change; 65 minutes for PeeWee and Squirt games, and 75 minutes for Bantam games.

The final review of the evaluation format revealed these additional items – 1) definitely need a break between age groups for the evaluators; 2) emails should go out to those skaters making a team, with an in-person telephone call to those who do not; 3) no ½ points on the ranking sheets (this will be taken up with the next round of evaluators next year); 4) there was miscommunication about PeeWees not checking during the evals, and since it is a major part of the PeeWee game, it was decided for the coaches to work on checking drills/skills at the end of each Squirt season in order to have the Squirt players ready for that level of play; 5) making sure that we have new evaluators to choose from for next year, if necessary.

Discussions were held regarding the Bantam B team; we’ve still got potentials coming in and it’s very likely that we’ll be able to field the 2nd Bantam team; if not, Bryan has opened up the potential of extra spots on the Bantam A team as a fallback option to keep these skaters on the ice.

The BTHL annual meeting will be held on the 16th of May, Ron is going to attend, and Gabe will go as well, if his schedule allows it.

MOBHL/MYHL – the 2nd Bantam team will be a good fit for the MOBHL even though it is heavily based in North Ohio (Columbus area). David Clay will be the MOBHL representative for BCYHA.

MYHL will be a good fit for the Jr. Redhawk travel team that Kevin Ackley puts together. Rep is still to be determined.

Fundraising was brought up, as Jim Bell had forwarded a few emails he’s received on various fundraisers and programs. BCHYA needs to explore that in more depth this season and identify ways to help families offset their costs.  Finally, it was mentioned that the website needs some type of Honorable Mention tab or page; and we need to promote BCYHA more with the Oxford Press and other local newspapers.

The Board meeting was adjourned at 8:48 pm. The next BCYHA Board meeting is scheduled for June 10, 2009, 6:45pm at the BREC.

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
August 19, 2009  

The August meeting of the Butler County Youth Hockey Association was conducted at the Goggin Ice Center on August 19, 2009. The meeting was called to order at 6:45 PM; Board Members present were Ron Spaulding, Dave Smith, David Clay, Sarah Persinger, Dave Brabender, Jeff Day, and Gabe Holt. Board members absent were: Michelle Deaton, Jim Moffett, and Greg Philips.

 

Secretary’s Report: The minutes from the Board meeting of July  were presented for review. A motion was made by Sarah Persinger to approve, Dave Clay seconded the motion; all were in favor of approval. 

Treasurer’s Report: The BCYHA checking account balance to date is $12210.93

 

Equipment Report: Will need supplies for the Bantam B team.

 

Coaching Coordinator’s Report: All coaches have been contacted regarding certification and level required. There will be a coaches meeting Wed Aug 26^th. Greg Lamb will assist Dave Brabender  

 

BTHL Representative’s Report:  Applications and fees have been submitted and confirmed. Preseason tournament information to be posted 9/2/2009

  

MOBHL Representative’s Report: Dave Clay and Ron Spaulding attended the MOBHL meeting on Aug 12^th. There will be 16 teams with proposal of 2 divisions, depending on the outcome of the seeding tournament. BCHYA was accepted into the league.

 

Old Business: 

 

Fund Raising:  Motion made by Gabe Holt,for  BCYHA to proceed with selling the Papa Johns pizza coupon books. Motion seconded by Sarah Persinger, all in favor. BCHYA will sell the coupon books in conjunction with Tallawanda High School. Below is a summary of the Papa Johns coupon plan:

1.    16 coupons per book, first coupon offers free pizza

2.    Card is valid in 42 Ohio locations

3.    Group earns up to 50%, or $5, per card, no money required up front. Cards are paid for after the sale and unsold cards to be returned

4.    Return scale

100-200 cards sold $4 return per card

200-500 cards sold $4.50 return per card

500 and greater $5 return per card

5.    1free card offered after 10 sold, 2 after 15, 3 at 20 and 4^th card free at 25 sold.

 

BCHYA to discuss options for distribution of profits.

 

Bantam B team –Currently have 9 skaters and 1 goalie. Queen City may double roster a couple of players and there is a prospect from the Springboro area

 

Team Decals. Jim Moffett to follow up with this.

 

Rosters have been submitted for the 09/10 season

Publicists Chair. Sarah Persinger will send out information to seek interest from someone within the BCHYA orgainzation to fill this role.

 

New Meeting time. Proposed to meet the 2^nd Tuesday of each month at 6:45. Jeff Day motioned to approve, motion seconded by Gabe Holt.   This will start in October. Next meeting will be held 9/15

 

New Business:  
Kroger Card.  Sarah Persinger to send the Kroger card web site link to team managers for distribution of the information to the families.

 

Warm Ups. BCHYA will again offer team warm ups.

 

Spirit Wear. Idea proposed for BCHYA to offer spirit wear, hats, polos, hoodies, T shirts etc with the BCYHA logo. An order form detailing options and pricing will be published. Orders will need to be grouped.

 

The Board meeting was adjourned at 7:45 pm. The next BCYHA Board meeting is scheduled for September 15, 2009, 6:45 at the Goggin.  
 

The September meeting of the Butler County Youth Hockey Association was conducted at the Goggin Ice Center on September 15, 2009. The meeting was called to order at 6:45 PM; Board Members present were Ron Spaulding, Dave Smith, Sarah Persinger, Jeff Day, and Michelle Deaton. Board members absent were: Gabe Holt, Jim Moffett, Dave Brabender, David Clay and Greg Philips. Guests present were Pam Brabender and Dan Daikawa.

 

Secretary’s Report: The minutes from the Board meeting of August were presented for review. A motion was made by Sarah Persinger to approve, Michelle Deaton seconded the motion; all were in favor of approval. 

Treasurer’s Report: The BCYHA checking account balance to date is $24937.53

 

Equipment Report: Bantam B needs water bottles

 

Coaching Coordinator’s Report: Bryan held coaches meeting and discussed unification of drills. Squirt team in need of a goalie.

 

BTHL Representative’s Report:   Buckeye travel held seeding tournament Sept 12^th. BCYHA teams fared well. Division results to post Monday 9/21 with team scheduling meeting to be held at HARA Arena on 9/26

 

MYHL Representative’s Report:  Dave Clay to attend next meeting.

 

Old Business: 

 

Fund Raising:   Papa Johns Coupon Peelers were distributed with funds to be returned 9/25

 

BCHYA to distribute funds as follows:

First 5 coupon sales goes into BCHYA account

Second 5 coupon sales does into the sellers team account

Balance of coupons sold to go into the sellers account.

 

Team Decals. Jim Moffett submitted sample logo picture and will follow up with pricing.

 

Publicists Chair.  Look at option to utilize MU college student to earn credits working with BCYHA . Jeff Day to follow up with this.

 

New Meeting time will be 2^nd Tuesday of each month at 6:45 in room 227. Next meeting to be 10/13/2009

 

Warm ups/Spirit wear

Ron to search for other options on warm ups so the styles match closer to last years

Ron submitted samples of hats to sell. Response was favorable to proceed with this.

Teams to order shirts, polos etc with BCYHA logo

 

Hockey 102- Discussion to utilize tools available thru MU in educating players and parents on hockey fundamentals, systems etc. Ron to speak with Kevin Ackley about options to model the MU hockey school format.

 

Available ice: Goggin has ice available Fridays and weekend morning

 

Score sheet/Clock Training-Discussed merit in holding a training session on filling out score sheets and operating the game clock at MU. Sample score sheets to be provided as a model for those needing assistance in filling out the score sheets.   Possibility of clock training to be provided by an individual already proficient in operating the clock

 

Credit card payments. BCYHA to explore options for accepting credit card payments. David Smith to contact Huntington Bank for possibility of them handling the banking needs and credit card transactions for BCYHA.

 

The Board meeting was adjourned at 8:00 pm. The next BCYHA Board meeting is scheduled for October 13, 2009, 6:45 at the Goggin room 227
 

November 2009

The November meeting of the Butler County Youth Hockey Association was conducted at the Goggin Ice Center on November 10, 2009. The meeting was called to order at 6:45 PM; Board Members present were Ron Spaulding, Dave Smith, Sarah Persinger, Dave Brabender, Greg Philips, Jeff Day, Jim Moffett, and Michelle Deaton. Board members absent were: Gabe Holt and David Clay.  Guests present were  Kevin Ackley, PR Visions-Renee Lesnett, Brett McAdoo, Anne Fink, and Katilin Counihan; Maridon Smith, Richard Euler, and Judy Bartlett The Board meeting was adjourned at 8:55 pm. The next BCYHA Board meeting is scheduled for December 8^th,  2009, 6:45 at the Goggin room 227

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December 2009

The December meeting of the Butler County Youth Hockey Association was conducted at the Goggin Ice Center on December 8, 2009. The meeting was called to order at 6:50 PM; Board Members present were Ron Spaulding, Jim Moffett, Sarah Persinger, Michelle Deaton, Dave Smith, Dave Brabender, David Clay, Jeff Day, and Gabe Holt. Board members absent were: Greg Phillips.

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